Advancement Office Administrator

Position Details
University of Colorado Denver
Official Title: Administrative Assistant I
Working Title: Advancement Office Administrator
FTE: Full-time
Salary Range: $46791 - $51716
Position # Requisition #39485

About the University of Colorado Denver
Millions of moments start at CU Denver a place where innovation research and learning meet in the heart of a global city. Were the states premier public urban research university with more than 100 in-demand top-ranked bachelors masters and doctoral degree programs. We partner with diverse learnersat any stage of their life and careerfor transformative educational experiences. Across seven schools and colleges our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the states largest university system CU Denver is a major contributor to the Colorado economy with 2000 employees and an annual economic impact of $665 million. To learn more about how CU Denver helps learners meet their moment visit .

Job Description
* Applications are accepted electronically ONLY at *
The Advancement Office Administrator will be tasked with being the front desk presence and face of the Office of Advancement to both internal and external customers and assisting the Vice Chancellor for Advancement with calendar support. This position will perform administrative duties and tasks of substantial variety which support the administrative work and activities of the Advancement staff and its operations. This position reports to the Stewardship and IFR Program Director.

Advancement Office Administrator
What you will do:
Key Responsibilities
Provides office presence to greet direct and address questions and concerns of visitors. Hybrid accommodation available 4 days per week in office depending on office coverage/need.
Provides administrative support functions general triage for the Advancement email answering general phone line and sorting and distributing mail.
Maintains cleanliness and a high level of presentability of CU Denver Advancement communal office space including lobby and kitchen; keeps inventory on office supplies.
Manage the Vice Chancellors calendar ensuring that engagements are appropriately and sensitively prioritized and managed. Respond in a timely manner to all requests from various sources both internal and external for the Vice Chancellors time.
Researches and compiles information for upcoming meetings that include the Vice Chancellor.
Maintains updates and disseminates office documents including but not limited to office phone list email distribution list work anniversaries birthdays etc.
Schedules staffs coordinates and supports meetings trainings and conference rooms for whole office.
Performs gift-handling duties as part of the administrative team: gift acceptance handling walk-in gift receipting and facilitating with courier as needed.
Address mail and track birthday cards; coordinates office celebrations; scribe for various team meeting minutes documents and agendas.
Other duties as assigned. May be asked to work weekends and/or evenings for attendance participation and setup of Advancement events.

Qualifications you already possess (Minimum Qualifications)
Applicants must meet minimum qualifications at the time of hire.
Experience Only:
One (1) year of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year

Preferred Qualification to possess (Preferred Qualifications)
Experience with Microsoft Outlook
Experience with Microsoft Excel CRM database.
Professional experience working in non-profit events and development/fundraising.
Knowledge of general office procedures protocol and professionalism.

Knowledge Skills and Abilities
Proven ability to work in a team environment develop effective interpersonal relationships provide superior customer service and communicate verbally and in writing.
Ability to manage multiple tasks simultaneously adapt to changing priorities be flexible manage time meet deadlines and adheres to confidentiality policies.
Knowledge of general office procedures protocol and professionalism.
Proficiency in Microsoft Office applications and internet navigation tools with proven knowledge of word processing spreadsheet software and email platforms.
Solid ability to work with accuracy and attention to detail.

Conditions of Employment
This position requires an in-office presence (4 days a week) but does provide flexibility with a hybrid accommodation for remote work at the discretion of the unit.
Occasional work during the evening and/or weekends may be required for Advancement events.

CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .

Employment Sponsorship
Please be advised that this position is not eligible now or in the future for visa sponsorship.

Compensation and Benefits
The salary range (or hiring range) for this position has been established at $46791 - $51716.
The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training.
The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position is eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave health plans and retirement contributions that add to your bottom line.
Benefits: Compensation Calculator: Deadline
Applications will be accepted until the position is filled. Preference will be given to complete applications received by April 17th 2026. Those who do not apply by this date may or may not be considered.

Required Application Materials:
To apply please visit: and attach:
A cover letter which specifically addresses the job requirements and outlines qualifications
A current CV/resume
List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to

Background Check Policy
The University of Colorado Denver strives to maintain a safe and productive educational clinical research and employment environment. All prospective employees and current employees must therefore consent to and pass background checks prior to any final appointment/employment.