Police Support Services Manager

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #62: Police Support Services Manager

NUMBER OF VACANCIES: 1

DEPARTMENT: Police

PAY GRADE: K Non-Exempt

HIRING RANGE: $23.1195 - $35.9903/Hour

DAYS WORKED: Monday Thursday

HOURS WORKED: 7:00 a.m. - 5:00 p.m.

TYPE OF POSITION: Regular Full-Time

WORK LOCATION: Police Operations

APPLICATIONS WILL BE RECEIVED: Until Filled

JOB DUTIES

ESSENTIAL DUTIES

Works under the direct supervision of the Civilian Operations Supervisor.

Acts as the Police Departments liaison with the Citys Building Maintenance division to coordinate any repairs and construction to be done within the department.

Acts as liaison to outside contractors and sub-contractors.

Acts as the Police Departments liaison with the Citys Vehicle Maintenance division to coordinate any fleet repairs and/or vehicle purchases. A basic understanding of vehicle systems and technology is helpful.

Assigns and tracks all department vehicles. Maintains fleet maintenance records inspection records as well as additional fleet and various building keys.

Develops fleet and other budgets related to building maintenance under the direction of the Support Services Lieutenant and the departments Budget Analyst. The ability to demonstrate a basic understanding of general finance and accounting principles as it pertains to the development of a budget and the ability to track and forecast expenditures is vital.

Present direct reports as required to the Police Departments Command Staff.

Operates a motor vehicle to assist in carrying out the business of the department and the City.

Using excellent customer service skills establishes and maintains effective working relationships with other employees officials and all members of the public.

Establishes and maintains computerized record keeping systems using moderately independent judgment.

Maintains digital departmental records and files.

Organizes maintains and handles assigned inventory of officer and employee equipment such as but not limited to: uniforms flashlights handcuffs duty belt radio cameras armory equipment etc. able to provide inventory replenishment list upon demand.

Prepares budget request forms for needed equipment and uniform purchases and forecasts and prepares Departmental equipment and uniform needs in furtherance of the annual budget process.

Issues equipment and uniforms as required to police officers and employees in accordance with Department procedures.

Maintain records for each officer and employees inventory of department- issued equipment and an accounting for lost and/or damaged equipment.

Maintains confidentiality of Departmental operations business records documents electronic databases and personnel records.

May be required to utilize a barcode scanner and electronic signature pad software system; provides a variety of inventory management reports for supervisors.

Organizes maintains purchases a broad assortment of department office supplies including printer and copier toners and commissary items.

Serves as the departments purchasing and accounting contact; inputs purchase order requisitions and coordinates with the Purchasing department. Inputs Field Purchase Orders and coordinates with Finance department.

Serves as a liaison and works closely with vendors with whom the Department frequently and infrequently conducts business while maintaining departmental professional relationships with vendors. Negotiates or facilitates elements of departmental purchases and purchased services with vendors.

Works closely with the Departments Training and Operations divisions to identify test and recommend for appropriateness or applicability of any issued equipment and uniforms. Identifies monitors replaces or retires equipment or uniforms that are unsatisfactory inadequate faulty inefficient or inappropriate.

Prepares drafts reviews and approves proofs and orders business cards or other printed material for the department.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES

Maintains the organization of the departments equipment/oil shed.

Conducts regular visual inspections of buildings and/or offices utilized by the Police Department to ensure general orderliness is maintained compliance with established safety protocols are met and overall security of facilities are in order. Reports any non-compliance or concerns directly to the Support Services Lieutenant.

May be required to participate on committees researching or viewing proposed office equipment in furtherance of contract awards by the City.

May be required to participate at weapons inspections at the range in order to confirm firearms assigned to personnel.

Assists in coordinating various departmental functions.

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City of Farmingtons Drug and Alcohol Testing Policy which includes; pre-employment testing post-accident testing random testing reasonable suspicion testing return to duty testing and follow-up testing.

High school diploma or equivalent; ability to communicate effectively orally and in writing; ability to establish and maintain effective working relationships with peers supervisors other city employees and the public; experience in maintaining inventory record keeping and supervising subordinates preferred; ability to learn department policies and procedures; ability to work under stress and handle stressful situations; ability to exercise critical thinking in evaluating situations and in making decisions; ability to follow and give verbal and written instructions; ability to operate tools and equipment and ability to meet deadlines.

Ability to type 35 wpm with an emphasis on accuracy in the data entry of serial numbers make model etc. or at a rate sufficient to perform duties of the job.

Ability to work with various computer inventory software solutions including the administrative maintenance of drop-down selections.

Must possess or be able to obtain by time of hire a valid New Mexico State Drivers License without record of suspension or revocation in any state and acceptable driving record for the last three years.

Some basic knowledge of modern law enforcement principles procedures techniques and equipment is helpful. This also includes training and/or experience in repair and troubleshooting of department equipment such as: flashlights handheld radios and Tasers.

TOOLS AND EOUIPMENT USED:

Must possess the ability to operate; computer specialized software bar code scanner electronic signature pad and other general office equipment department vehicle police radio and first aid equipment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to sit talk and/or hear. The employee is occasionally required to walk; use hands to handle or feel objects tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The typical work environment is a normal office setting. Employees at times are required to complete job functions outdoors exposed to the elements of any given season. The noise level in the work environment varies from quiet to moderate.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER M/F/D/V.

Required Experience:

Manager