Americas Delivery Center Office Coordinator

• Visitor Support Coordinate visits (arrival / departure time room reservations hotel reservations lunch orders dinner reservations) in partnership with other Executive Assistants or other groups.

• Office Space Welcome clients recruitsother visitorsand employees while ensuring the office isprofessionalneatand organizedand training rooms or other common spaces are set up appropriately; Assist with security and crisis response.

• Office Management Manage the inventory ordering stocking and organizing office and break room supplies.Partner with the Corporate real estate team with respect to any onsite projects coordinate the timing of the onsite work and be the point of contact for the vendors doing the work.

• Presentationsand CorrespondenceAssist the management team with drafting / editing / reviewing officewide communications as well as presentations (to be shown on the TVs in the office or shared in meetings).Combine competent written communication skills with creativity in developing visually appealing and informative slides.

• New Hires support new hire integration granting badge accesscoordinatinglaptop requests and other support needs.

• Reception be positioned at the front desk to welcome employees and visitors and be a visible resource for those who need support.Coordinate backups at reception as necessary (e.g. when on vacation).

Executive Support

• Support executives and the other members of the management team in their workload byscheduling and coordinating meetingsproducing reportsand/orpresentations.

• Manage Executive Outlook details (Contacts Calendar Email responses).

• Coordinate the overall preparation of monthly reporting presentations (including the updates of others as well as updating some of the content).

• Take the initiative toanticipatethe needs of your executives daily.

• Prepare and manage Time & Expense reports on behalf of executives.

• Arrange travel for executives including flights hotels and transportation.

• Handle any printing copying binding and mail.

• Partner with the local team to provide back-up support to executives.

• Support and model excellent service byexhibitinga positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication.

• Work with the Executiveteambusiness partners to schedule & manageteam andclient meetingsand visits.

Event Execution

• Schedule conference rooms and coordinate audio visual and/or catering needs.

• Coordinate room set up and tear down.

• Run the audio visual during meetings and events as needed.

• Assistwith room arrangements for offsite meeting/events as needed.

• Work with various internal groups and any third-party vendors (catering event support offsite venues) to schedule coordinate and support events.

Other Regional Items

• Coordinate with other offices as necessary to provideadditionalsupport to the region.

• Participate in ongoing trainingregardingtechnology upgrades and new systems applicable to the position.

What Will Help You Be Successful

• Professional confident enthusiastic and detail oriented.

• Enjoy working in a dynamic collaborative professional environment.

• Demonstratedtrack recordof working effectively with a senior executive in a fast-paced and service-oriented corporate environment

• Excellent oral and written communication skills

• Excellent interpersonal and organizational skills

• Demonstrate initiative and be a self-starter

• Ability to work independently exercise good judgment; resourceful problem-solving skills

• Positive and approachable; ability to interact well with all levels of staff and clients

• Ability tousetechnology (including meeting / training room audio visual productivity software)troubleshootandescalate technical issues as necessary

• Demonstrated accomplishments in the following areas:

• Working with a variety of levels of personnel to achieve business objectives

• Working successfully in a team within a business setting

• Coordinating andmaintainingfollow-up on several projects simultaneously

• Drafting andeditingdocuments and developing presentations

• Handling confidential information in a strictly professional manner

Your Educational and Professional Qualifications

• Bachelors degree preferred

• 2 years of professional experience

• Intermediate knowledge of Microsoft applications (Word Excel PowerPoint Outlook)

• Proven experience with providing first line technical support to a variety of technologies

• Experience with Microsoft Team Roomvideoconferencingand Poly preferred

Protiviti is not registered to hire or employ personnel in the following states West Virginia Alaska