School Office Manager

New Level Resources

Job Location:

San Diego, CA - USA

Hourly Salary: USD 22 - 25

Posted on: 8 days ago

Vacancies: 1 Vacancy

Job Summary

Title:School Office Manager
Pay:$22.00 - $25.00/hour DOE Schedule:7:30 AM 4:30 PM Location: San Diego CA
As Nazareth School San Diegos School Office Manager you will oversee daytoday front office operations and provide essential administrative bookkeeping HR and purchasing support. You will supervise the front desk receptionist and serve as a key operational partner to the Principal helping the school run smoothly and ensuring a welcoming serviceoriented experience for students families and visitors.
What Youll Do

Supervise the front desk receptionist ensuring professional reception of visitors timely response to calls/emails and smooth frontoffice workflow.
Coordinate daily administrative operations: student and staff records mail filing correspondence school calendars and support for meetings and events.
Perform bookkeeping tasks such as processing invoices accounts payable/receivable deposits and basic reconciliations in alignment with diocesan/business-office procedures.
Provide HR and payroll support including assisting with onboarding paperwork maintaining personnel files tracking required clearances/certifications and helping monitor timekeeping.
Manage purchasing for office classroom and facility needs: request quotes place orders track deliveries and monitor spending within budget guidelines.
Serve as administrative support to the Principal preparing documents and reports and assisting with special projects and communications.
Maintain confidentiality regarding student family and staff information and help ensure compliance with school diocesan and applicable state policies.

What Youll Need to Succeed

High School diploma is required; associate or bachelors degree in accounting or business administration human resources or a related field strongly preferred.
Five or more years of progressively responsible office administration experience ideally in a school nonprofit or similar missiondriven environment.
Experienceleading or coordinating frontoffice work including mentoring or supervising at least one other staff member or volunteer.
Handson experience withbookkeeping and payroll support: accounts payable/receivable deposits basic reconciliations and working with an accountant business office or payroll provider.
Proficiency withspreadsheets and office software(e.g. Excel/Google Sheets Word/Docs email/calendar platforms); experience with accounting or student information systems is a plus.
Strongorganizational and timemanagement skills with the ability to prioritize meet deadlines and shift smoothly between administrative financial and HR tasks in a busy school office.
Clear professionalwritten and verbal communication skills including comfort interacting with students families staff vendors and diocesan partners.
Demonstrateddiscretion and judgmentin handling confidential student and personnel information.
Acollaborative serviceoriented mindsetand the flexibility to pitch in wherever needed to keep the school running smoothly.
Alignment withCatholic school valuesand a sincere willingness to support and model the spiritual and educational mission of Nazareth School San Diego.

What Nazareth School San Diego Offers You

Comprehensive health dental and vision coverage.
Supplemental term life and accidental death & dismemberment insurance.
Lay Employees Pension Plan and 403(b) Retirement Savings Plan.
Paid sick leave voluntary wellness leave and 6 paid holidays.
Classroom and lab reimbursement to support instructional materials.
Ongoing professional development opportunities and a collaborative team environment.

Please note: Specific benefits and perks may vary based on diocesan policies and position details.
Compensation
Salary range between $22.00 - $25.00/hour DOE
Compensation will be determined by factors including educational background and relevant experience.
About Nazareth School San Diego
Founded in 1927 Nazareth School is a Catholic elementary school in Mission Valley San Diego near the historic Mission Basilica San Diego de Alcalá. As part of the global network of institutions operated by the Sisters of Nazareth we are committed to preparing students for success in higher education within a nurturing valuesdriven community. Guided by the Nazareth Way we foster an environment rooted in respect hospitality love justice compassion and patience helping children grow academically and spiritually.

Required Experience:

Title:School Office ManagerPay:$22.00 - $25.00/hour DOE Schedule:7:30 AM 4:30 PM Location: San Diego CAAs Nazareth School San Diegos School Office Manager you will oversee daytoday front office operations and provide essential administrative bookkeeping HR and purchasing support. You will supervis...

Supervise the front desk receptionist ensuring professional reception of visitors timely response to calls/emails and smooth frontoffice workflow.
Coordinate daily administrative operations: student and staff records mail filing correspondence school calendars and support for meetings and events.
Perform bookkeeping tasks such as processing invoices accounts payable/receivable deposits and basic reconciliations in alignment with diocesan/business-office procedures.
Provide HR and payroll support including assisting with onboarding paperwork maintaining personnel files tracking required clearances/certifications and helping monitor timekeeping.
Manage purchasing for office classroom and facility needs: request quotes place orders track deliveries and monitor spending within budget guidelines.
Serve as administrative support to the Principal preparing documents and reports and assisting with special projects and communications.
Maintain confidentiality regarding student family and staff information and help ensure compliance with school diocesan and applicable state policies.

What Youll Need to Succeed

High School diploma is required; associate or bachelors degree in accounting or business administration human resources or a related field strongly preferred.
Five or more years of progressively responsible office administration experience ideally in a school nonprofit or similar missiondriven environment.
Experienceleading or coordinating frontoffice work including mentoring or supervising at least one other staff member or volunteer.
Handson experience withbookkeeping and payroll support: accounts payable/receivable deposits basic reconciliations and working with an accountant business office or payroll provider.
Proficiency withspreadsheets and office software(e.g. Excel/Google Sheets Word/Docs email/calendar platforms); experience with accounting or student information systems is a plus.
Strongorganizational and timemanagement skills with the ability to prioritize meet deadlines and shift smoothly between administrative financial and HR tasks in a busy school office.
Clear professionalwritten and verbal communication skills including comfort interacting with students families staff vendors and diocesan partners.
Demonstrateddiscretion and judgmentin handling confidential student and personnel information.
Acollaborative serviceoriented mindsetand the flexibility to pitch in wherever needed to keep the school running smoothly.
Alignment withCatholic school valuesand a sincere willingness to support and model the spiritual and educational mission of Nazareth School San Diego.

What Nazareth School San Diego Offers You

Comprehensive health dental and vision coverage.
Supplemental term life and accidental death & dismemberment insurance.
Lay Employees Pension Plan and 403(b) Retirement Savings Plan.
Paid sick leave voluntary wellness leave and 6 paid holidays.
Classroom and lab reimbursement to support instructional materials.
Ongoing professional development opportunities and a collaborative team environment.