Event Manager

PEI Group has an exciting opportunity for an Event Manager to join the Event Operations team based in New York reporting into the Head of Event Operations - US. The successful candidate will be tasked with delivering logistics requirements for a portfolio of USA-based B2B conferences with 500 attendees 30 sponsors per event & multiple breakout sessions.

Your main responsibilities will include:

• Leading and supporting event planning for a large scale B2B events in US ensuring all aspects of the project are running on time and within budget responsible for end-to-end delivery
• Responsible for venue floorplans internal updates staff briefing event signage planning venue function sheet external receptions sourcing suppliers
• Overseeing and managing third-party suppliers required for event delivery - ensuring all project deadlines are adhered to and acting as quality control for the event work delivered including but not limited to venues stand contractors AV suppliers signage contractors
• Managing budgets of up to $2m with responsibility for pre- and post-event updates reconciliation of invoices to ensure prompt payment and forecasting/budgeting for future events
• Sponsorship management: working closely with the sponsorship team responsibility for sponsorship deliverables including branding opportunities exhibition stands meeting spaces.
• Build and manage relationships with key internal stakeholders such as Marketing Production Delegate Sales
• Building and managing event app and portal via third party suppliers
• Provide regular feedback and updates on event progress to line manager
• Leading the team on the day of the event; managing staff assisting with speaker queries
• Manage delivery of post-conference material to speakers delegates and sponsors

• Minimum 3 years solid experience within B2B events as an Event Manager preferablywithin a conference/exhibition setting
• Experience leading on multiple events simultaneously
• Experience with building and managing events platforms such as events apps and/or virtual event platforms
• Experience with being the sole lead on an event for 500 people: managing all aspects of the event from registration speaker stakeholder management working with external contractors to on the day delivery
• Budget management experience forecasting and post-event budget analysis
• Strong onsite leadership skills
• Excellent communication skills

Training will be conducted in the office at the start of your employment our company hybrid policy is 3 days in the office and 2 days home working and you will be required onsite for all event days (nationally & internationally where needed).