Manager on Duty

Job Title: Manager on Duty (MOD)
Department: Member Experience
Classification: Non-Exempt
Job Grade: 7
Reports to: Guest Services Director

WORK SCHEDULE: Flexible availability including early mornings evenings and/or weekends. We are currently prioritizing candidates that are available to work opening shifts beginning at 4:30am M-F and 5:30am Sat and Sun.

Our Culture

Our mission and core values are brought to life by our the Y we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else we are on a relentless quest to make our community stronger beginning with you.

Position Summary

This position supports the work of the Y a leading nonprofit charitable organization committed to strengthening community through youth development healthy living and social responsibility. The Manager on Duty (MOD) at the Eugene Family YMCA intentionally fosters a culture that is welcoming genuine hopeful nurturing and determined while supporting daily operational administrative and member engagement functions.

The MOD serves as the on-site operational authority during assigned shifts andis responsible formembership staff supervision member safety facility oversight and incident response. The MOD fosters a cause-centered YMCA culture while ensuring safe smooth and effective facility operations. This role provides real-time shiftsupervision operational decision-making within established YMCA policies andenforcement ofstaff and memberaccountability during assigned shifts particularly in the absence of senior leadership.

Essential Functions

• Serves as the on-site operational authority responsible for membership staff supervision member safety facility operations and incident response during assigned shifts.

• Serves as a champion of the Ys culture and voice encouraging staff and members to demonstrate behaviors that are Welcoming Genuine Hopeful Nurturing and Determined.

• Intentionally fosters and enforces a culture of caring trust and respect by promoting Listen First; Achievement Relationships & Belonging; and The Most Welcoming Place on Earth behaviors with all employees members and program participants.

• Monitors security procedures and facility operations while conducting regular facility walk-throughs.

• Consistently models expectations outlined in the Membership Representative Framework and ensures membership staff adhere to established service standards.

• Assists the Guest Services Director in ensuring proper staffing coverage during assigned shifts by verifying schedules coordinating shift adjustments when needed and communicating changes appropriately.

• Leads opening and closing shifts ensuring completion of required checklists and operational procedures.

• Coordinates incident response during assigned shifts applying established YMCA policies and procedures to address member complaints safety concerns facility issues and emergency situations. Ensures proper documentation and timely communication to senior leadership following any significant incident.

• Serves as the first point of contact for membership employees during member incidents injuries and behavioral concerns when senior leaders are not present. Escalates matters beyond defined authority to the Guest Services Director or appropriate senior leadership.

• Ensures all required incident reports are accurately completed in Facility One and assists employees in proper documentation.

• Assists members and guests at the Welcome Center and throughout the facility building relationships encouraging member engagement informing participants of programs and modeling YMCA values in all interactions.

• Conducts regular building walkthroughs to ensure safety cleanliness proper supervision and compliance with YMCA policies and program rules.

• Assists with setup and directs participants during special events workshops meetings and facility activities.

• Covers Welcome Center shifts as needed serving in both front-line and facility leadership capacities.

• Facilitates training and mentoring of Membership Representatives including onboarding support and ongoing operational training to ensure staff can effectively perform assigned duties.

• Provides on-shift oversight training support and mentoring for Welcome Center employees in core operational areas.

• Trains supports and provides on-shift supervision to volunteers assisting with coffee service and other assigned activities ensuring compliance with YMCA policies member service expectations and safety standards.

• May assist with special membership-related projects such as member outreach campaigns usage reporting financial assistance processing Daxko system tasks billing issue tracking and basic reporting as requested by the Guest Services Director.

• Responsible for cash box accountability during assigned shifts ensuring daily reconciliation refund processing and adherence to established cash handling protocols.

• Understands and performs all Membership Representative responsibilities as needed.

• Participates in required employee trainings and in-services and may lead portions of team meetings or operational trainings as assigned.

• Applies established YMCA policies procedures and membership service standards to make on-shift operational decisions within defined guidelines.

• Identifies operational improvement opportunities and shares recommendations with the Guest Services Director.

• Maintains frequent positive interactions with members and guests demonstrating professionalism tact and cultural awareness when addressing diverse needs and concerns.

• Maintains attention to detail meets deadlines and supports efficient daily operations.

• Performs daily quality checks aligned with designated Critical to Service areas to ensure stewarded spaces are clean organized and well stocked.

• Completes all required training within designated timeframes.

• Must maintain a current valid Oregon drivers license a DMV driving record that meets YMCA standards and evidence of insurability throughout entire term of employment and must have reliable transportation

• Other duties as assigned.

Minimum Qualifications

• At least4-½years of experience in customer service direct in-person sales guest services or related field in a fast-paced environment

• At least two years of direct employee supervision and leadership including staff training

• Previous experience working in a public-facing position where complex problem-solving conflict resolution and de-escalation skills were required

• At least intermediate-level proficiency with computer skills and typical business software (Microsoft apps such as Outlook Teams OneDrive Word Excel etc.); and knowledge of database systems and cloud-based technologies

Preferred Qualifications

• Five years previous experience supervising and leading employees

• Previous experience working at a YMCA or fitness center in a leadership role

• Previous experience working in a customer service role at a fitness center

• Ability to speak conversational Spanish

Professional Competencies

• Functional Expertise: Executes superior technical skills for the role

• Developing Self & Others: Develops self and supports others (e.g. staff volunteers members program participants) both formally and informally to achieve their highest potential

• Emotional Maturity: Demonstrates ability to understand and manage emotions effectively in all situations

• Communication & Influence: Listens and expresses self effectively and in a way that engages inspires and builds commitment to the Ys cause

• Inclusion: Values all people for their unique talents and takes an active role in promoting practices that support diversity inclusion and global work as well as cultural competence

Work Environment & Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perfom the essential functions.

• While performing the duties of this job the employeeis regularly required touse a computer for extended periods of time andmustbe able to communicate using a computer and phone/smart device.

• Employees may be required to stand for extended periods of time while engaging with members and providing staff oversight.

• Must be able toquickly and efficiently tour and move through the Y includingnavigatingstairways.

• The employee must occasionally lift and/or move up to 25pounds

• Specific vision abilities required by this job include close vision distance vision and the ability to adjust

• The noise level in the work environment is usually moderate but can be loud during the busiest times of day.

Employee Benefits & Discounts

Jobs Eugene Family YMCA ()

The Eugene Family YMCA is an Equal Employment Opportunity Employer.

The Eugene Family YMCA is committed to creating an environment of mutual recognition where equal employment opportunities are available to all applicants and teammates without regard to race color religion sex pregnancy (including childbirth lactation and related medical conditions) national origin age physical and mental disability marital status sexual orientation gender identity gender expression genetic information (including characteristics and testing) military and veteran status and any other characteristic protected by applicable law. The Y believes that diversity inclusion and a sense of purpose and belonging in the workplace are critical to the achievement of our mission. We seek to recruit develop and retain the most talented people from a diverse candidate pool.

If you need assistance or accommodation due to a disability you may complete the ADA Accommodation Request Form; or contact us ator .

The Y: Were for youth development healthy living and social responsibility