Executive Office Manager

$45.68/hr. - $49.10/hr. ($95014.40 - $102128.00 annually). Final placement within this range is based on confirmed job-related skills and relevant experience.

Full-Time Year-Round.

Location: Richmond CA (Making Waves Academy Campus)

Why Making Waves Academy needs you.

At the heart of any successful organization is a beata rhythm that keeps everyone aligned and moving forward. As our Executive Office Manager you are the conductor of that rhythm. You arent just managing a calendar; you are the strategic engine behind the Executive Director ensuring our mission to serve students is translated into flawless execution. You thrive in high-pressure environments balance complex social dynamics with ease and have the zero-mistake mindset needed to handle board-level operations.

What youll be doing.

You will provide essential operational leadership to the Executive Director and the senior leadership team. Youll be the primary liaison between the Executive Office and the school community managing high-stakes communications and the enterprise operating rhythms that ensure our goals are met.

• Strategic Triage: Manage the Executive Directors calendar to prioritize high-value requests and protect time for strategic initiatives.
• Operating Rhythms: Execute school-wide cadences including leadership check-ins board-facing timelines and cross-functional planning cycles.
• High-Stakes Communication: Draft and finalize Board-ready reports and correspondence in both English and Spanish maintaining the Executive Directors voice and a zero-mistake standard.
• Data & Compliance: Extract and synthesize complex data (academic/budgetary) into compelling presentations while ensuring compliance with California Education Code and data privacy.
• Community Diplomacy: Act as the professional buffer and point of contact for the Executive Office navigating diverse social dynamics with diplomacy and firmness.

What were looking for.

You are a master of organization and a professional with ironclad discretion. You have a knack for seeing where a process is lagging and the initiative to fix it before it becomes a blocker.

Youll need to have:

• Bachelors degree and five or more years of experience managing systems in high-pressure environments (preferably education).
• Experience in a supervisory or management role.
• Proven track record of maintaining KPI tracking meeting cadences and board cycles.
• Proficiency in Google Workspace Canva PowerPoint Slack Zoom and School Information Systems (SIS).

Even better if you have:

• Full professional fluency in written and spoken Spanish.
• Deep understanding of Californias A-G college readiness and educational compliance.
• Experience serving as a primary liaison to senior leaders and boards.

The Making Waves Academy Fit

We are looking for a community member not just an employee. You must own every outcome and be willing to participate in campus life. Excellent communication flexibility and a deep commitment to our mission are non-negotiable.

Total Rewards & Benefits

We provide a comprehensive package designed to support your long-term well-being in the Bay Area:

• Financial Security: Competitive above-market salary and access to a dedicated retirement savings plan.
• 100% Health Coverage: We cover 100% of most premiums for medical dental vision chiropractic and acupuncture for you and your family.
• Work-Life Balance: Generous paid time off plus all school holidays and breaks to ensure you have time to recharge.

Equal Employment Opportunity

Employment eligibility will include fingerprints/Live Scan TB screen and other employment clearance. We are an equal opportunity employer and value diversity at our school.