Executive Assistant to a Dr. of Physical Therapy

Are you a highly organized proactive superstar who thrives in a warm positive and professional environment Do you love supporting someone who genuinely transforms liveshelping people escape chronic pain regain mobility and return to the activities they love

Were Anderson Sport & Wellness Physical Therapy a premier holistic out-of-network specialist practice in beautiful Newport Beach CA. Led by Dr. Nicole Anderson (Doctor of Physical Therapy) our team uses cutting-edge technology and specialized expertise to deliver life-changing care. Every day we see patients go from disabled or in severe pain to active pain-free and thrivingoften avoiding surgery or long-term medications.

Were a tight-knit energetic and kindness-first team that prioritizes work-life balance mutual respect and having fun while making a meaningful impact. Our management truly values your well-being encourages flexibility and celebrates good vibes and great results.

About the Role Were looking for an exceptional Executive Assistant (part-time 1520 hours/week) to be Dr. Andersons right handkeeping everything running smoothly so she can focus on patient care and innovation. If full time is preferred that can be arranged.

This is more than admin supportits a key role in a purpose-driven practice where your organization and proactive mindset directly help people reclaim their lives.

What Youll Do (Key Responsibilities)

• Masterfully manage Dr. Andersons calendar: Schedule appointments meetings consultations and professional events while juggling priorities and optimizing her time.
• Be the warm empathetic bridge between Dr. Anderson and patients: Handle inquiries coordinate follow-ups and communicate clearly and kindly.
• Provide top-tier administrative support: Manage emails phone calls prepare reports/correspondence organize medical records and keep everything confidential and HIPAA-compliant.
• Coordinate meetings & events: Prepare agendas materials (charts research summaries) take stellar notes and handle logistics.
• Plan travel & professional engagements: Book flights hotels and itineraries for conferences seminars and more.
• Keep the office humming: Manage supplies coordinate with vendors and collaborate with our friendly team for seamless operations.
• Support billing (easy mode!): Assist with superbill creation/distribution for out-of-network reimbursementsno complex insurance billing required.
• Tackle ad hoc projects: Research prepare presentations or jump in on special initiatives with enthusiasm.

Who Were Looking For

• 1 years of experience as an Executive Assistant or Administrative Assistant (healthcare/medical setting is a big plus but not required).
• Bachelors degree or equivalent experience.
• Outstanding organizational and time-management superpowers.
• Excellent written and verbal communicationprofessional yet approachable.
• Proficient in Microsoft Office (Word Excel PowerPoint Outlook); familiarity with EMR systems is a bonus.
• Detail-oriented proactive adaptable discreet and able to thrive independently or collaboratively in a fast-paced (but fun!) setting.
• Bonus: Knowledge of medical terminology or healthcare processes.
• Most importantly: A positive attitude growth mindset and passion for making a real difference in peoples lives.

What We Offer

• Part-time flexibility: 1529hours/week at our Newport Beach cliniccreate a schedule that works beautifully for your life. If you prefer full time that could be an option.
• Competitive pay: $30$55per hour depending on experience (we value top talent and reward it!).
• A fun friendly professional and kind workplace with supportive leadership that genuinely prioritizes work-life balance.
• The chance to be part of an uplifting team that changes lives every day.
• A beautiful location in coastal Newport Beachgreat energy and vibes!

Our Simple Fair Interview Process Were an equal opportunity employer committed to finding detail-oriented growth-minded people who want to contribute to something meaningful.

Expect:

• A couple friendly conversations to get to know each other.
• Pre-hire assessments to showcase your office software skills attention to detail and ability to follow instructions.

If youre excited to support an inspiring leader work in a positive environment and help people live better livesapply today!

We cant wait to meet you.