Project Coordinator II

Fred Hutchinson Cancer Center is an independent nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation HIV/AIDS prevention immunotherapy and COVID-19 vaccines Fred Hutch has earned a reputation as one of the worlds leading cancer infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology infusion radiation proton therapy and related services and network affiliations with hospitals in five states. Together our fully integrated research and clinical care teams seek to discover new cures to the worlds deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration compassion determination excellence innovation integrity and respect. Our mission is directly tied to the humanity dignity and inherent value of each employee patient community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

SWOG Cancer Research Network is a national clinical trials cooperative group funded by the National Cancer Institute. The Publications Coordinator is a member of the SWOG Cancer Research Network Statistics and Data Management Center (SDMC) team in the Public Health Sciences Division. The primary activities of the SWOG SDMC include 1) the design implementation and analysis of clinical trials that assess therapeutic interventions for all types of adult cancers as well as cancer control and prevention trials; 2) support of translational research to target markers of disease prognosis and treatment prediction; and 3) development of methodology to improve clinical trials design.

This position coordinates SWOGs scientific publications process overseeing the publication of more than 100 cancer research manuscripts and abstracts each year in peer-reviewed journals and meeting proceedings.

• Working closely with SWOG Publications Manager to collect enter and track data associated with SWOG publications by clinical study teams. Maintain up to date entry into publications database to facilitate dashboard and ad hoc reporting.
• Work with SWOG Publications Manager to monitor deadlines and due dates. Apprise Group Leadership of challenges and delinquencies with manuscripts including resolution.
• Track timelines related to review of manuscripts and abstracts to ensure compliance with grant and contracted requirements.
• Monitor and track completion of required forms including conflict of interest disclosure forms.
• In collaboration with the SWOG Publications Manager track journal and conference submissions and notices of acceptance or no acceptance. Enter required data into Publications database on a regular weekly schedule including but not limited to citations data entry for published/accepted/submitted/rejected/pending publications.
• Prepare regular reports on publications. Including but not limited to:
• • NIH/NCI grant progress reports
  • Publication information in response to requests from SWOG Lead Academic Participating Site Principal Investigators for progress reports
  • SWOG bi annual group meeting agenda booklets
  • Ad hoc requests from Disease/Discipline Committee Chairs for various publication reports
  • Data to support the annual SWOG Impact Report
  • Reports for annual CIRB Continuing Reviews of active trials
• Provide support for the SWOG Publications Committee as needed.
• Participate in meetings of the NCTN Intergroup Publications Ad Hoc Committee.
• Work with SDMC staff SWOG Communications and Public Relations Manager and SWOGs Administrative Leadership to refine and enhance the database system for tracking and reporting on publications.
• Provide maintenance and continuous improvement of the tracking system for closed studies where results are pending publication.
• Write and update standard operating procedures for publication tasks.
• Stay current with federal and non-federal regulations policies and processes adapting practices as necessary. Recommend process changes to improve efficiency and effectiveness of SWOGs publication function.
• Perform other related duties as assigned.

Minimum Qualifications:

• BA/BS in related field or equivalent experience with database management including entering data and performing relational database queries.
• Minimum of three years post-masters or five years post-bachelors project coordination experience in a research setting.

Preferred Qualifications:

• Experience in coordinating scientific manuscript and abstract submission and working with professional journals and organizations such as ASCO.
• Background/education in library science or related fields and project management. A bachelors degree is required. A masters degree is desired.
• Familiarity with federal and regulatory reporting mechanisms including eRA Commons MyNCBI and NIHMS.
• Proficient with computer applications and software programs including Adobe Acrobat Microsoft suite of applications and electronic signature software. Ability to adapt processes and procedures to new software and systems as needed and to facilitate technical innovations into the daily work.
• Demonstrated success in working effectively with internal and external colleagues. Ability to maintain courteous professional diplomatic and timely communications with SWOG staff research investigators and outside collaborators while also meeting tight deadlines.
• Proficient at prioritizing and managing multiple priorities simultaneously.
• Excellent attention to detail and project management skills. Ability to work independently but also collaborate with team members and take direction from leadership. Focused on meeting deadlines and problem solving.
• Outstanding oral and written communication and interpersonal skills
• Demonstrated ability to exercise sound judgment in interactions with key stakeholders ensuring effective communication fostering positive relationships and facilitating successful collaboration across various levels of an organization.

To apply please submit a cover letter of interest and a current CV for review.

The annual base salary range for this position is from $80172 to $109470 and pay offered will be based on experience and qualifications.

Although Fred Hutch is not sponsoring most H-1B visas at this time candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health well-being and financial security. Benefits include medical/vision dental flexible spending accounts life disability retirement family life support employee assistance program onsite health clinic tuition reimbursement paid vacation (12-22 days per year) paid sick leave (12-25 days per year) paid holidays (13 days per year) and paid parental leave (up to 4 weeks).