Facilities & EHS Coordinator

Essendant is a purpose-driven company that reaches beyond business goals to define its success within commerce today. We support our associates customers and communities our core values and guiding principles shape what we aspire to do. Integrity Collaboration Customer-Centric Embrace and Drive Change are our core values that serve as the foundation of our pathway to success. Diversity Equity & Inclusion Giving Back Associate Safety and Accountability are our guiding principles that motivate us to focus on creating a safe and rewarding experience. Essendant is a leader in supporting the supply chain industry and has been in business for 100 years to deliver the best practices for our customers and associates. Join us at Essendant the better way to commerce.

Facilities EHS Coordinator

Major Responsibilities:

• Serve as the primary on-site contact for daily facility operations ensuring timely response to work orders and urgent facility needs. Monitor building systems (HVAC lighting plumbing access control) and escalate issues as needed.
• Maintain monthly accruals for key services (e.g. supplies janitorial pest control landscaping trash and utilities). Audit and reconcile Accounts Payable data with the CMMS for corrections journal entries and PO/WO updates.
• Provide CHESS portion of new hire orientation training and support CHESS training programs by completing the final step of uploading documentation into Safety Management System.
• Support the facility in fostering a strong safety culture reducing incidents ensuring regulatory compliance and promoting environmental stewardship. Provide administrator-level support to monitor and manage Safety Management System (SMS) platforms; partner with operations to create and update Site Safety Plans; and co-chair monthly Safety Committee meetings including documenting and distributing meeting minutes.
• Maintain regular communication with contractors landlords Operations Field Maintenance and Engineering Services teams to address issues and provide updates.
• Assist in the development and upkeep of standard operating procedures (SOPs) for facility supply and service-related processes.
• Maintain and monitor an organized visual control system of inventory for facility operational supplies and consumables. Manage restocking and help ensure standardization of supplies across departments.
• Partner with CHESS team to support security functions such as call lists on-hand badge counts server capacities and ensure that security events are uploaded into internal database.
• Perform periodic audits and inspections (CAA Security Food Safety) as required by the network CHESS schedule. Keep the dashboard and KPI updated and order supplies as necessary
• Audit to ensure the regulated waste manifest binder food safety pest control binder and PIT files are up to date.
• Coordinate quarterly emergency drills with Operations.

Skills/Knowledge Required:

While not every candidate will meet all qualifications outlined we encourage individuals with relevant experience and a strong interest in this opportunity to apply. We value diverse backgrounds and perspectives that contribute to our success.

• Excellent interpersonal skills.
• Excellent written and verbal communication skills.
• Strong planning time management and organizational skills.
• Demonstrate ability to solve problems achieve results and foster strong customer service orientation.
• Able to work in an inclusive way to make sure the business has one message and the teams strategic objectives are being met
• Working knowledge of contracts master services agreements scope of work and task orders.
• Ability to understand and compare bids proposals and quotes to ensure best value for money is obtained.
• High degree of initiative team building and dedication to effect positive change.
• Demonstrated proficiency in Microsoft products (Word Excel Outlook Teams SharePoint).

Education and Experience:

• High School Diploma or Equivalent.
• Auditing experience preferred.
• Distribution center or supply chain experience preferred.

Schedule: Monday-Friday 8:00AM-5:00PM

Salary Range: $50000-$60000

Benefits:

• Health benefits (Medical Dental Vision)
• 401k with matching
• Company Holidays
• Overtime Pay for hourly employees
• Paid Vacation Floating Holidays and Sick Time
• Maternity and Parental leave benefits
• Employee discount
• Tuition Reimbursement
• Employee Assistance Program

Essendant drives to be inclusive and celebrates diversity by starting with our associates. We are an Equal Employment Opportunity employer that is committed to building a diverse and inclusive environment. We strongly encourage candidates to apply for opportunities even if you do not believe you meet every one of the qualifications described. At Essendant we are building an elevated community by creating a safe and supportive work environment. We prohibit discrimination and harassment of any kind including or based on age race color disability ancestry religion sex gender identity or expression sexual orientation pregnancy marital status national origin protected veteran status or any other characteristic protected by federal state or local laws. People are what drives our company. We are one team with endless possibilities. We are Essendant.

At Essendant we are committed to a transparent and secure hiring process. Please be aware of recruitment fraud where individuals may falsely represent Essendant to request personal information or payments. Essendant will never ask for sensitive personal or financial information at any stage of the hiring process. All legitimate opportunities are posted on our official Essendant careers site. Please verify any role there before engaging. If you receive a suspicious message claiming to be from Essendant do not respond or share information. Report it to with the subject line Recruitment Fraud.

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Required Experience:

IC