Associate Director, Faculty and Academic Affairs

The University of Southern California (USC) founded in 1880 is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC you will be a part of a world-class research university and a member of the Trojan Family comprised of the faculty students staff alumni and parents that make our university a world-class research institution.

USCs Marshall School of Business is seeking an Associate Director Faculty and Academic Affairs to join the Faculty Affairs Associate Director plays a central role in supporting the full faculty life cycle at the Marshall School of Business. This position reports to the Senior Vice Dean (SVD) and works closely with the Assistant Vice Dean (AVD) Deans Office Provosts Office HR and faculty leadership to manage promotion and tenure processes faculty hiring and retention academic administration compliance and faculty data systems. The role requires deep policy knowledge exceptional organizational skills exemplary customer-service and the ability to manage complex processes with discretion.

Key Responsibilities

Faculty Promotion Tenure and Review Processes

• Manage end-to-end promotion tenure reappointment and review processes for tenure-track tenured and RTPC faculty (including fourth-year reviews term reappointments and background screenings).

• Coordinate dossier submissions timelines committee materials and communications for annual P&T cycles.

• Support planning and execution of future-year P&T cycles in collaboration with the SVD and AVD.

• Maintain internal tracking systems for promotion tenure misconduct cases and faculty status changes.

Faculty Hiring Retention and Workforce Administration

• Lead and manage faculty recruitment processes using Workday and Faculty Applicant Management (FAM) systems for full-time faculty; provide oversight for part-time faculty hiring processes.

• Coordinate advertising strategies for faculty searches including discipline-specific and diversity-focused outlets.

• Support retention promotion and mid-year performance salary actions in coordination with the Provosts Office.

• Manage faculty onboarding and offboarding processes including emeritus verification ServiceNow requests and IT coordination.

Faculty Data Systems and Reporting

• Serve as a primary administrator for faculty data systems including Interfolio Workday Salesforce FACT and Meyestro.

• Oversee transitions and data integrity across systems

• Act as Marshalls lead liaison for IMAGINE-HCM and faculty salary data transfers (FSMS to Workday).

• Troubleshoot system issues from a faculty-user perspective and collaborate with HR Payroll and Provost teams to resolve discrepancies.

Faculty Affairs Operations & Leadership

• Supervise and lead Faculty Affairs office staff; provide ongoing guidance cross-training and workload coordination.

• Manage faculty correspondence including appointment letters startup packages housing agreements sabbaticals/leaves course reductions resignations chairs awards and research funding notifications.

• Coordinate complex meetings and committee operations for vice deans faculty committees and department managers.

• Serve as a primary point of contact for faculty policy interpretation and issue resolution.

• Serving on the Operational Cabinet

Events Communication and Community Engagement

• Lead planning and execution of Faculty Affairs events including New Faculty Orientation faculty awards named chairs events faculty meetings workshops and retirement programming.

• Partner with HR and Events teams on faculty and staff recognition initiatives.

• Support commencement operations including faculty marshals regalia distribution and ceremony coordination.

Budget and Administrative Management

• Manage budget transactions payroll transfers expense reconciliation and fiscal reporting for the Vice Deans office.

• Develop proposed budgets for future fiscal years.

• Oversee departmental webpage resources related to syllabi and academic documentation.

Minimum Qualifications

• Bachelors degree required (Masters degree preferred).

• Significant experience (5 years) in higher-education administration faculty affairs academic HR or a related field.

• Demonstrated experience managing promotion tenure hiring or academic personnel processes.

• Strong knowledge of university policies faculty governance and academic administrative procedures.

• Experience working with enterprise systems (e.g. Workday Interfolio Salesforce HRIS platforms).

• Exceptional organizational skills with the ability to manage multiple complex processes simultaneously.

• Excellent written and verbal communication skills including drafting formal faculty correspondence.

• Proven ability to handle sensitive and confidential information with discretion.

Preferred Requirements

• Experience working in a business school or research-intensive university environment.

• Prior supervisory or team-lead experience.

• Familiarity with faculty salary systems budget management and contract administration.

• Experience coordinating large-scale academic events and faculty-facing initiatives.

• Demonstrated ability to collaborate across multiple administrative units (HR Provost IT Payroll).

Anticipated Hiring Range:

The budgeted salary range for this position is$116288.98 - $ extending an offer of employment the University of Southern California considers factors such as the scope and responsibilities of the position the candidates work experience education/training key skills internal peer alignment federal state and local laws contractual stipulations grant funding as well as external market and organizational considerations.

Required Documents and Additional Information

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.

• Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended so please apply on the same business day if interested.

• USC has excellent benefits including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains buses and free tram pick up services; discounts to sporting and other campus events.

Why join the USC Marshall School of Business

The USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the countrys top schools for accounting finance marketing consulting entrepreneurship and international business studies.

USC Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim its interdisciplinary and impactful research the momentum generated by the University of Southern California and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier including bio-technology life sciences media entertainment communications and healthcare this vast network offers USC Marshall graduates exceptionally strong support for success in the global marketplace.

For more information on the USC Marshall School of Business visit: .

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.

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