Manager Central Facilities Maintenance

Salary range is $93k to $185k with a midpoint of $139k. New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

Sound Transit also offers a competitivebenefits packagewith a wide range of offerings including:

• Health Benefits: We offer two choices of medical plans a dental plan and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a 10% of employee contribution with a 12% match by Sound Transit; 457b up to IRS maximum (employee only contribution).
• Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12 weeks of parental leave for new parents.
• Pet Insurance discount.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement: Sound Transit will pay up to $5000 annually for approved tuition expenses.
• Inclusive Reproductive Health Support Services.
• Compensation Practices: We offer competitive salaries based on market rates and internal addition to compensation and benefits youll find that we provide work-life balance opportunities for professional development and recognition from your colleagues.

GENERAL PURPOSE:

Under general direction directs manages supervises and coordinates the activities and operations of the facilities maintenance unit/functions within the Facilities Division for commuter rail transit center light rail and administrative facilities; analyzes identifies and quantifies facility maintenance needs including scope schedule budget and quality of work necessary to maintain them; supervises staff (including contractors) and oversees management and coordination of maintenance contracts including HVAC janitorial elevators fire systems graffiti removal landscaping; writes various reports messages and documents needed to manage or coordinate the full scope of maintenance activities with other Divisions programs Departments/Offices and outside agencies; compiles and continuously improves maintenance unit objectives guidelines and procedures; administers and manages budget and staffing plan/needs; and provides highly responsible and complex administrative support to the Director Facilities.

ESSENTIAL FUNCTIONS:
The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional position-specific duties.

• Plans directs coordinates and reviews the work of assigned staff; assigns work activities and coordinates schedules projects and programs; provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations.
• Coaches trains and motivates staff; coordinates and/or provides staff training; and manages employee relations; manages the workflow and prioritization of work and measures the performance of the facilities maintenance unit and all related staff and takes appropriate corrective action when necessary; provides advice and counsel to staff; develops developmental work plans for staff; implements or recommends corrective actions discipline and termination procedures as appropriate/necessary.
• Plans directs coordinates and reviews work plans for assigned facilities maintenance staff; schedules facilities personnel or contractors to complete work according to maintenance and repair needs; ensures that necessary resources are in place for completing maintenance functions; ensures that projects services and operations of the unit are completed within the scope schedule and budget and that all objectives are successfully met.
• Plans effective meetings; writes articulate messages; summarizes pertinent information; identifies and clarifies maintenance staff roles and responsibilities as they relate to processes with other working units including Contracts Human Resources Finance Diversity Information Technology Safety Security; 4 transit partners and dozens of city county and state agencies.
• Assembles the format of and oversees content updates of the facility maintenance plan; updates on-call procedures within working unit and coordinates with groups outside of working unit; actively supports inter-local agreements (IGAs) including regular meetings with IGA partners to discuss annual budgets and maintenance plans; warranty tracking and maintenance scheduling in the enterprise asset management system; assembles plans and tracks budgets; tracks prioritizes and seeks accountability for completion of working unit progress (Facilities Action List); compiles and continuously improve work unit objectives guidelines procedures including maintenance plan adverse weather response after hours protocol safety training and quality assurance.
• Troubleshoots and assesses problems and resolves as appropriate; initiates dialogue and organizes meetings with relevant parties to understand issues; analyzes circumstances to uncover possible solutions; reviews policies and procedures relative to feasibility of implementing solution; presents proposed solutions and options to stakeholders and approvers; documents lessons learned to anticipate and avoid problems; actively participates in and contributes to Division meetings; as they relate to the division/unit supports and participates in Agency audits Environmental Sustainability Management System initiatives and Safety and Security programs.
• Manages and participates in the development and implementation of goals objectives policies priorities and budgets for assigned functional area within the Division; and makes recommendations and forecasts for future funds needed for staffing equipment materials and supplies. Responsible for the development and management of budgets for on-going facilities maintenance functions.
• Provides support to Deputy Director Facilities and others on matters as directed; serves as staff on a variety of boards commissions and committees; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws Agency policies and procedures rules and regulations.
• Champions and models Sound Transits core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity equity and inclusion in alignment with Sound Transits Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules regulations and procedures pertaining to their assigned duties and responsibilities which could include systems operations and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience:Bachelors Degree in Facility Management Construction Management Engineering Business Administration or closely related field. Five years of experience in managing and directing facilities operations for medium to large organization that includes managing and analyzing complex maintenance programs project management policy and procedure development; Or an equivalent combination of education and experience. Three years of leadership budgetary planning and workforce management experience.

Required Licenses and Certifications:

• Valid state drivers license. This position is responsible for visiting constructions sites that are not always accessible by public transit.

Required Knowledge and Skills:

• Operational characteristics services and activities of maintenance unit within the Facilities Division.
• Senior professional and/or technical expert knowledge of business/industry principles and practices related to facilities management.
• Principles of business letter writing and basic report preparation.
• Building construction principles and practices including familiarity with building plumbing electrical and mechanical trades.
• Principles and practices of program development and administration.
• Occupational hazards and standard safety practices.
• Pertinent federal state and local laws codes and regulations.
• Policy and procedure development.
• Project management techniques and principles.
• Principles of financial management (expenditure tracking variance identification revenue tracking) including budget development and monitoring.
• Techniques to work effectively under pressure meet deadlines and adjust to changing priorities.
• Advanced principles and practices of governmental budget preparation and administration.
• Finance practices and principles such as cost/benefit analysis.
• English usage spelling grammar and punctuation.
• Modern office procedures methods and equipment including computers and computer applications such as word processing spreadsheets and statistical databases.
• Principles of supervision training and performance evaluation.
• Principles and practices of Enterprise Asset Management Systems or Maintenance Management System Databases; warranty databases; effective quality control system.
• Preparing and analyzing complex data and comprehensive reports.
• Establishing and maintaining effective working relationships with other department staff management vendors outside agencies community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer discuss resolve and explain them to staff and other constituencies.
• Identifying and responding to sensitive community and organizational issues concerns and needs.
• Interpreting and applying applicable federal state and local policies laws and regulations.
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
• Complaint resolution and problem solving.
• Presentation development and public speaking skills.
• Critical and strategic problem solving.
• Responding to inquiries and in effective oral and written communication.
• Researching analyzing and evaluating new service delivery methods and techniques.
• Applying project management and program development techniques and principles.
• Working cooperatively with other departments Agency officials and outside agencies.
• Developing and monitoring departmental and program/project operating budgets costs and schedules.
• Supervising leading and delegating tasks and authority.

Physical Demands / Work Environment:

• Work is performed in a hybrid field shop warehouse transit vehicles and office environments.
• Positions working in field may occasionally be exposed to dangerous machinery extreme weather conditions physical harm hazardous chemicals and/or extreme noise.
• Position is responsible for working on an active railroad performing maintenance and equipment checks. May be subject to bending climbing crawling hearing kneeling standing talking seeing and carrying and lifting up to 25 pounds.
• This position will be expected to work on call (on rotation) as well as nights and weekends to fulfill oversight duties.
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class.

Required Experience:

Manager