Administrative Assistant Engineering Coordinator

Who Are We:

Rotaflow designs builds retrofits and maintains Industrial fire Protection systems & utilities across Western Canada. We are committed to achieving our audacious but rewarding mission of protecting the lives and assets of our clients and our own. Rotaflow prides itself in having a safe innovative cooperative & dynamic work culture where teammates from diverse professional and cultural backgrounds come together to create a unique organization. For over 31 years we have worked with some of the worlds leading energy companies providing our expertise in fire protection

We are seeking a detail-oriented Administrative Assistant / Engineering Coordinator to support the Technical Sales and Engineering Manager with client follow-ups proposal coordination and technical document control. This role is ideal for someone who enjoys working in a structured environment supporting engineering and project activities.

Key Responsibilities

Coordinate and follow up on project activities to ensure tasks are completed on time

Follow up with clients regarding proposals RFQs submissions and documentation

Assist with preparation and coordination of technical proposals and bid packages

Support tracking of RFQs quotations and submission deadlines

Support tracking and monitoring project progress including schedule costs and deliverables

Maintain document control for drawings specifications transmittals and project files

Track proposal status and maintain submission logs

Assist with formatting technical reports schedules and spreadsheets

Coordinate meetings calendars and communication for the Engineering/project Manager

Support day-to-day coordination between engineering operations and clients

Qualifications

Diploma or certificate in Business Administration Office Administration Engineering Technology or related field

Strong communication skills (verbal and written)

13 years of administrative or coordination experience (engineering or construction environment preferred)

Experience supporting RFQs bid submissions drawings or technical documentation is an asset

Strong organizational and multitasking skills

Proficiency in Microsoft Excel Word and Outlook

Ability to manage multiple deadlines in a fast-paced environment

Experience with document control systems or project platforms is considered an asset

What We Offer

Competitive compensation

Benefits package and paid time off

Collaborative technical team environment

Stable long-term employment with a growing company

Exposure to engineering proposal and project workflows

Opportunity for professional growth within the organization

Heres what you can expect:

A strong culture of continuous learning and development

A positive and supportive work environment where safety and teamwork come first

A diverse and inclusive workplace that values different perspectives and experiences

Leadership that supports your success and encourages professional growth

We are committed to building a workforce that reflects the diversity of the communities we serve. If you are looking for a company that values your expertise and supports your career journey we would welcome the opportunity to connect with you. Please visit our website to learn more about our organization at

We thank all applicants for their interest. All applications will be reviewed by the hiring manager to find the best candidate that meets the needs of this position. Only individuals selected for the interview will be contacted.