Executive Administrative Assistant

Solenis is a leading global producer of specialty chemicals focused on delivering sustainable solutions for water-intensive industries including consumer industrial institutional food and beverage and pool and spa water markets. Owned by Platinum Equity the companys product portfolio includes a broad array of water treatment chemistries process aids functional additives and cleaners and disinfectants as well as state-of-the-art monitoring and control systems. These technologies are used by customers to improve operational efficiencies enhance product quality protect plant assets minimize environmental impact and create cleaner and safer environments.

Headquartered in Wilmington Delaware the company has 69 manufacturing facilities strategically located around the globe and employs a team of over 16500 professionals in 160 countries across six continents. Solenis is a 2025 US Best Managed Company recognized five years in a row. For more information about Solenis please visit .

• Provide executive-level administrative support including scheduling calendar management travel coordination expense reporting and document preparation for the Canadian leader.
• Serve as a primary point of contact for internal and external stakeholders.
• Draft edit and proofread business communications presentations and reports.
• Support the coordination of leadership meetings agendas minutes and followup actions.

• Act as the first line of support for field teams experiencing internal system or technology issues.
• Diagnose troubleshoot and triage system-related concerns escalating to IT or appropriate partners when required.
• Coordinate with IT Operations and other support teams to ensure timely resolution and communication back to the field.

• Manage daytoday office operations to ensure a productive and organized work environment.
• Oversee office supplies equipment vendor relationships and facility needs.
• Creating POs for all office vendor and managing invoices.
• Work with Global procurement on contract renewals
• Responsible for Logo Gear program for field personnel
• Responsible tokeep the record of Canada Directory
• Handle all incoming mail at the office

• Manage the relationship with the thirdparty print vendor ensuring service levels response times and quality standards are met.
• Track usage performance metrics invoices and service issues to optimize budget and vendor value.

• Support special projects crossfunctional initiatives and process improvements as assigned.
• Assist in developing standardizing and enhancing administrative processes.
• Prepare reports summaries and status updates for leadership as needed.
• Responsible for Canadian On Call payment and customer invoicing for chargeable equipment for field personnel

• Minimum 35 years of administrative experience preferably supporting leadership or field operations.
• Experience troubleshooting internal systems or coordinating with IT support teams is a strong asset.
• Experience managing external vendors or service providers is preferred.

• Excellent organizational planning and multitasking abilities.
• Strong problem-solving skills with the ability to diagnose and triage system or operational issues.
• High level of professionalism with strong written and verbal communication skills.
• Techsavvy; proficient with Microsoft 365 (Outlook Excel Teams SharePoint PowerPoint).
• Ability to work independently and make sound decisions under pressure.
• Strong relationship management and vendor coordination skills.
• Ability to handle confidential information with discretion.
• French language is a strong benefit

Medical dental and vision benefits

Paid time off and holidays

Retirement Plan

Learning and development opportunities

Opportunity to lead in growing our business in Canada

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We understand that candidates will not meet every single desired qualification. If your experience looks a little different from what weve identified and you think you can bring value to the role wed love to learn more about you.

At Solenis we understand that our greatest asset is our people. That is why we offer competitive compensation comprehensive benefits which include health dental vision and a defined contribution pension plan and numerous opportunities for professional growth and development. So if you are interested in working for a world-class company and enjoy solving complex challenges whether in the lab or the field consider joining our team.

Solenis is proud to be an equal opportunity employer. Applications from all qualified individuals are welcome and will be considered without regard to any ground protected by human rights legislation including race ancestry place of origin colour ethnic origin citizenship creed sex sexual orientation gender identity gender expression age record of offences marital status family status and disability. Solenis provides reasonable accommodation to individuals with disabilities in the recruitment process and invites candidates to let us know about their accommodation needs.

Should you require assistance in applying to this opportunity please reach out to Solenis Talent Acquisition at .

Regulatory Disclosure

This posting is for an existing vacancy.

We do not use artificial intelligence or automated decision-making tools to screen assess or select applicants.