Human Resources Assistant

For over 60 years Abilities First Inc. has been empowering individuals with developmental disabilities to live their most vibrant independent lives. From early education to adulthood our wide range of servicesincluding preschool and school programs day and residential habilitation community connections and employment servicesare designed to uplift every individuals unique strengths and dreams.

We believe in the power of peopleof every background identity and abilityto create change and build a more inclusive world. Abilities First is proud to be an equal opportunity employer and is welcoming and supportive of people of varying abilities races ethnicities religions socio-economic status gender and gender identities. At Abilities First youll join a mission-driven team that values collaboration celebrates individuality and is dedicated to meaningful work. If youre ready to turn your passion into purpose wed love to welcome you aboard.

Position Summary:

The Human Resources Assistant will perform clerical and administrative tasks and services to support the effective and efficient operation of the organizations human resource department. The HR Assistant will have the ability to work with all stakeholders professionally and perform work with strict confidentiality.

Schedule: Monday - Friday 8:00 am - 4:30 pm

Pay Range: $18.50 to $21.00 per hour

Position Standards

• Provides clerical support to the HR Department with file maintenance and record retention including timely filing of documents scanning and file organization of both new and purged files.
• Answers frequently asked questions from employees and applicants as they pertain to general agency policy and procedures; refers complex inquiries to appropriate HR staff or alternate department where warranted.
• Assist with department mailings; distributes incoming and interoffice mail daily.
• Type departmental correspondence letters purchase orders and responds to employee record requests.
• May assist with registering agency Recruiters for career fair events and/or with preparation of event material for both external and internal recruitment events.
• Completes data entry in HRIS including training records certifications and performance evaluations.
• May assists recruiters with data entry and follow up of background clearances as required during peak hiring or as warranted.
• Responds to requests for employment verification.
• Assist Director with report generation and preparation as requested.
• Draft department communications as requested by Director
• Assist with planning and execution of special events such as staff appreciation benefits enrollment holiday parties etc.
• Assist with telephone coverage and visitor screening at Administrative Offices.
• Ensures all required training and certifications required are current and seeks further support and training where needed.
• Travel to other local agency sites as needed for training meetings events etc.
• Adhere to agency Standards of Conduct which require all employees consultants board members volunteers and affiliates to perform their responsibilities according to ethical and legal standards with honesty integrity fairness good faith and respect for others and the law.
• Follows all agency policy and procedures and demonstrates continuous regard to personal safety and the safety of others.
• Performs other appropriate job-related activities as requested by supervisor or as circumstances warrant.
• Will incorporate concepts of person-centered excellence by respecting peoples concerns and responding accordingly and will use teachable moments to assist people in understanding and exercising their rights.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made in order to perform the essential functions of this job an individual shall be required to:

1. Sit for prolonged periods of time.
2. Perform work on a computer regularly and continuously throughout the workday.
3. Have the ability to lift up to 15 lbs.
4. Have the ability to bend squat and pivot to organize and maintain department files.
5. Possess verbal and written communication skills in English to ensure adequate regulatory documentation.

Perks & Benefits:

• Time to Recharge Vacation personal sick and holiday time off
• Health & Wellness Medical dental and vision plans to keep you covered
• Plan For The Future Retirement saving plan options
• Level Up Your Skills Tuition reimbursement and online training through the College of Direct Support (and to boost your earning potential)
• Get Paid When You Need It On Demand Pay gives you access to earnings as early as the next day
• And more!

Qualifications:

• High School Diploma or equivalent required; college coursework preferred.
• Minimum two (2) years experience working in a professional office preferably in Human Resources. A combination of education and experience may be deemed acceptable by Director.
• Proficiency with Microsoft applications required (Word Excel Outlook and Teams).
• Excellent verbal and written communication skills.
• Detail oriented with ability to organize and manage multiple tasks in support of department deadlines.
• Must have a current NYS drivers license free of moving violations deemed acceptable by our insurance carrier.