AU Workforce Compliance Coordinator | AU | WFH or Hybrid

Setup and Location: WFH or Hybrid (Ortigas Alabang Pampanga or Cebu)
Work Schedule: 9:00 AM to 6:00 PM (AEST Time) 7:00 AM to 4:00 PM (PH Time)
Employment Type: Full-time

Ready to do work that actually excites you

The Workforce Compliance Coordinator is responsible for managing employee and contractor compliance with site safety and regulatory requirements. This role ensures that all personnel hold valid inductions licenses medicals and tickets required to work onsite. The position plays a critical role in maintaining operational readiness safety compliance and accurate records across multiple client and industry compliance portals

What Youll Do

• Conduct daily and weekly reviews of the master tracker for all employee and contractor licenses tickets and certifications.
  
• Monitor expiry dates for but not limited to Site inductions High Risk Work Licenses (e.g. Forklift Crane EWP) Medicals and health assessments Site or client specific tickets and competencies
  
• Proactively flag licenses and certifications are due to expire within 30 14 and 7 days to ensure timely renewal.
  
• Access and manage compliance information through various systems and portals (e.g. Damstra Ideagen Pegasus and other client-specific systems).
  
• Review and track the status of submitted licenses inductions and documentation.
  
• Identify rejected submissions missing information and pending approvals.
  
• Resubmit or reload documentation as required in accordance with portal guidelines and system requirements.
  
• Liaise with portal help desks and technical support teams to resolve submission issues rejections or system errors.
  
• Communicate directly with employees and contractors to request missing information corrective actions or updated documentation.
  
• Escalate urgent or unresolved compliance issues to relevant internal stakeholders as required.
  
• Prepare and distribute weekly compliance reports outlining upcoming license and certification expiries pending approvals and outstanding actions completed inductions training and medicals rejected delayed or problematic submissions
  
• Coordinate and book medical assessments site inductions and training courses as required to ensure workforce readiness and compliance.
  
• Track completion and update records accordingly.
  

Requirements

Were looking for someone who:

• Previous experience in an induction compliance training coordination or administration role within an industrial mining construction or manufacturing environment.
  
• Strong understanding of safety compliance licenses tickets and medical requirements commonly used in Australian industrial workplaces.
  
• Experience using compliance or workforce management portals (e.g. Damstra Ideagen Pegasus or similar systems).
  
• High attention to detail with the ability to manage large volumes of compliance data accurately.
  
• Strong organizational and timemanagement skills with the ability to prioritize competing deadlines.
  
• Effective written and verbal communication skills for liaising with employees contractors and external support teams.
  
• Proficiency in Microsoft Office particularly Excel tracking spreadsheets and shared document systems.
  
• Preferred but not required:
  
• Experience working with strict client or site compliance frameworks.
  
• Familiarity with highrisk work licensing and medical assessment processes.
  
• Experience in reporting and compliance auditing.
  

Benefits

Why Youll Love Working Here

• HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party Family Day Team Building and more!
  

Lets Talk
If youre thinking this sounds like me it probably is. Click apply. We cant wait to meet you.