Collection Management Assistant

The Collection Management Assistant assists with the addition of materials to the collections.

Required Performance Standards

• Communications: Writes and speaks clearly logically and concisely. Listens effectively. Demonstrates small and large group communication skills. Keeps colleagues team members and supervisors well informed. Participates in group discussions.
• Customer Service: Presents welcoming behaviors. Remains helpful and professional with members. Responds quickly and cooperatively to requests from staff or public. Follows Dauphin County Library Systems (The Library) guidelines and training for customer service approach. Demonstrates ability to determine customers needs. Follows up on customer transactions.
• Analytical Skills/Problem Solving/Decision Making: Uses sound judgment in making decisions. Constructively manages conflict. Works with others to solve problems and achieve results.
• Technological Skills: Demonstrates ability to use computers. Demonstrates ability to access and use the Internet and electronic databases. Demonstrates ability to use and maintain equipment basic to job.
• Workplace Maintenance/Management: Maintains and manages workplace security and safety. Pays attention to personal workspace housekeeping.
• Flexibility and Adaptability: Remains calm in difficult ambiguous and challenging situations. Responds appropriately to changes in direction and priorities. Adapts personal style to work situations. Takes corrective action when required.
• Interpersonal and Group Relationships: Willing to work with and for others. Supports and facilitates cooperation among others.
• Professional Standards and Ethics: Protects and values patron confidentiality and organizational security. Supports mission and vision of the library. Upholds American Library Associations Library Code of Ethics as interpreted by The Library. Works toward furthering a library-conscious community.
• Professional Development and Leadership: Seeks opportunities to pursue ones personal goals and those of the organization. Sets and models high performance standards. Encourages others to make good decisions and take ownership in decision-making and problem-solving.
• Time and Workflow Management: Manages personal time effectively. Manages workflow effectively.

Environmental Conditions

Primarily works indoors seated at a desk using a computer. Travels among facilities. Provides own transportation and is reimbursed accordingly.

Essential Functions

1. Processes books and materials for circulation including but not limited to applying covers and stickers stamping selected books and repackaging audio-visual materials.
2. Continually updates documents related to job duties in the Collection Management SharePoint section.
3. Prepares library materials to be shipped through UPS FedEx and other delivery methods.
4. Processes interlibrary loan materials received from other libraries.
5. Unpacks and verifies contents of shipments and inter-library loans; receives materials using the ILS.
6. Assists with copy cataloging by identifying and transferring bibliographic records from Online Computer Library Center (OCLS) or other bibliographic utilities to The Librarys database; performs searches to avoid duplication of entries. Edits these records to reflect The Librarys cataloging standards.
7. Assists with projects related to collection management.
8. Assists with the maintenance of local authority files.
9. Attends staff meetings and continuing education workshops.
10. Lives by the Core Values.
11. Performs other related duties.

Revised: 3/25/2026

The Collection Management Assistant is part-time (24 hours weekly) and will work in 6 hours shifts. The position is located at East Shore Area Library and is $13.50 per hour.

The Library is an Equal Opportunity Employer committed to Diversity Equity and Inclusion and Equal Access:

The Library respects and values the uniqueness of everyone recognizing that each person brings a unique perspective and experience to advance our mission. The Library maintains a commitment to diversity equity and inclusion in our employment practices prioritizing diversity by eliminating barriers to the hiring process and encouraging diversity in ideas and viewpoints.

The Library is an equal opportunity employer committed to creating adiverse and inclusive culture. All qualified applicants will receive consideration for employment without regard to race color religion sex disability age sexual orientation gender identity national origin veteran status or genetic information.

The Library is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment services and programs. To request reasonable accommodation related to the application process contact the Human Resources department at or call extension 1113.

Minimum Qualifications

Education/Training: High school diploma or General Equivalency Development (GED) required.

Experience: Experience or training in searching library databases and using standard office software.

Required: Excellent customer service and communication skills ability to lift 25 lbs. unassisted to place materials on high and low shelves. Requires occasional independent transportation for travel to libraries programs and outreach locations.