Customer Interactions Manager, Frenchs Forest, Sydney

About Us

At BikesOnline our mission and purpose of Ride More For Less is born from our belief that cycling has the power to improve lives and the environment. We love to break through old norms to get bikes and products to our customers quickly and to have a laugh while we do it.

Founded in 2011 were global in our approach and presence with staff in 6 countries and growing. We have a genuine focus on nurturing our team with perks like flexible work arrangements generous staff discounts a commitment to ongoing learning and internal career progression across our international footprint.

We are passionate cyclists who love inspiring others to ride more. We design our products provide expert advice and support initiatives to encourage people from all walks of life to enjoy more cycling adventures. We are committed to delighting customers by sourcing and making quality products for less and providing a simplified and exceptional experience.

What Youll Do

The Customer Interactions Manager leads the Australian customer-facing teams to drive satisfaction loyalty and operational excellence. This role balances strategic oversight of customer service (CS) systems and processes with hands-on management of technical escalations and warranty governance. You are responsible for ensuring a seamless end-to-end journey from technical advice and assembly requirements to complex warranty claim resolution under Australian Consumer Law (ACL).

This role focuses on proactively improving service efficiency adopting new technologies and streamlining processes to enhance the customer experience. Working closely with the Customer Interactions Team Leader the Manager also addresses reactive issues quickly to maintain high service standards. The role requires a balance of strategic foresight and hands-on problem-solving to ensure agile customer-centric operations. The role also works collaboratively with the Warranty and Workshop Team Leader and the Quality Control Manager to ensure the end to end provision of Warranty support to customers. Key responsibilities include but are not limited to:

Leadership Team Supervision and Accountability

• Oversee daily operations of the Customer Service Warranty and Technical Support teams ensuring outstanding customer support and optimal team performance.
• Accountable for the daily performance of Customer Technical Support and Warranty Claim processing.
• Supervise and mentor the Customer Interaction Team Leader to ensure effective team development and accountability.
• Track and analyse Customer Service and Warranty efficiency and operational metrics to maintain high service standards.
• Recruit onboard train and mentor staff building a culture of excellence accountability and continuous professional development.
• Identify design and deliver training programs and ongoing coaching to enhance skills performance and service standards.
• Manage resource allocation and staffing levels to ensure adequate support coverage at all times.

Customer Service Process Design System Maintenance and Strategic Support

• Accountable for the design and implementation of standard operating procedures (SOPs) across the CS and Warranty teams.
• Maintain and integrate CS systems driving the adoption of new technologies (including AI) to optimize the customer journey.
• Support the optimization of key business systems including Brightpearl OFX and Asana.
• Drive continuous improvements and performance monitoring for all CS-related platforms.

Customer Experience Issue Resolution and Warranty Governance

• Lead complex issue resolution (customer concerns service failures) with empathy and speed to protect the brand and boost NPS/CSAT.
• Oversee warranty quality ensuring documentation for high-risk/ACL cases is accurate and legally defensible.
• Support the Operations Manager by monitoring team health managing backend logistics and coordinating 3PL follow-ups for delivery issues.
• Provide expert technical guidance for CS/Sales; collaborate with the Warranty/Workshop Team Leader on complex inquiries and assembly support.
• Analyse warranty data to identify trends/safety issues providing structured insights to the Operations Manager and leading knowledge-sharing across AU/US teams.
• Manage AU supplier claims and OEM forecasting while developing strategies for packaging and damage mitigation to improve transit safety and setup success.

Policy Reporting and Continuous Improvement

• Develop implement and refine customer service policies standards and procedures to drive operational efficiency and customer satisfaction.
  
• Prepare and analyse regular performance reports identifying service trends and improvement opportunities.
  
• Lead continuous improvement initiatives and champion the adoption of new technologies (including AI) to optimise the customer journey.

Collaboration and Integration

• Work closely with Customer Service Operations Warranty Sales and Logistics teams to ensure a cohesive high-quality customer experience.
  
• Collaborate with management peers to uplift Customer Service capability across the business.
  
• Actively participate in bi-monthly meetings with the US Customer Interactions Manager to align service standards policies and global best practices.
  
• Collaborate with Warranty and Workshop Manager (US) to identify technical training and needs for agents in order to provide optimal customer experience.
  

Systems Technology and Innovation

• Troubleshoot and resolve system access and operational issues across key platforms suchs as Helpdesk (Freshdesk) Shopify Brightpearl HRIS and logistics systems.
• Drive innovation and stay ahead of industry trends to ensure BikesOnline maintains customer service leadership.

Budget Reporting and Resource Management

• Support the Australian Operations departments budgeting process ensuring efficient and strategic resource allocation
  
• Analyse and report on customer interaction trends identify root causes and provide recommendations to the Operations Manager.

About You
Qualifications & Experience

• A tertiary qualification in commerce marketing or business is highly regarded.
• Extensive technical knowledge of bicycle components parts and accessories is essential.
• Minimum of three years in a managerial role ideally within the retail e-commerce or cycling industry.
• Proven experience leading remote-based teams and supervising call center environments.
• Proficiency with CRM platforms such as Freshdesk as well as Shopify Brightpearl and inventory systems.
• Strong working knowledge of Australian Consumer Law (ACL) regarding warranties and returns.

Technical & Soft Skills

• High-level ability to troubleshoot e-commerce platforms and customer service software.
• Strong analytical skills with the ability to report on trends and operational efficiency.
• Advanced verbal and written English communication skills with the ability to simplify technical jargon for customers.
• Exceptional organizational and multitasking abilities with a high level of attention to detail.
• Critical thinking and problem-solving skills with a proactive and solution-focused mindset.
• Ability to remain calm and decisive while working under pressure in an agile environment

What We Believe In

Our company values are integral to our culture and success. We expect that you embrace our core values with behaviors and actions that:

• Delight the Customer
• Focus on the Process
• Take responsibility
• Learn Grow and Develop
• One Team Together

Why Youll Love Working Here

When you embark on your journey with BikesOnline youre not only joining a close-knit community but contributing to a dynamic and rapidly expanding industry - sparking newfound creativity and innovation.

We both welcome and value employee perspectives as inclusivity and collective contribution are the foundations of our culture.

If youre passionate about bikes thats amazing! However if not our wealth of knowledge will allow you to absorb new skills.

From personal development to career opportunities - we invest in our people and culture providing a safe trustworthy and flexible work environment.

We encourage you to be inquisitive be yourself and join the BikesOnline family!

How To Apply

If this sounds like you theres no better time to join a team already full of awesome humans. Please include a cover letter outlining your interest in BikeOnline and a resume with your application.

We will be in touch with you soon after you submit your application as long as you have:

• Submitted a resume and cover letter.
• Permanent working rights in Australia.
• Can work from our Frenchs Forest office location for 3 days p/w minimum.
• Extensive technical knowledge of bicycle components parts and accessories.
• Minimum of three years in a managerial role ideally within the retail e-commerce or cycling industry.
• Proven experience leading remote-based teams and supervising call centre environments.

BikesOnline is committed to creating a diverse environment and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability or age.

Required Experience:

Manager