HR Administrator

Requirements

Training and Skills Development Administration

• Compile monitor and administer Employment Equity (EE) and statistical reports using Sage 300 People.
  
• Partner with external SDF to assist with the Workplace Skills Plan (WSP) and Annual Training Report (ATR) process using Sage 300 People.
  
• Update Employee data on BEE123 to support BBBEE Score Card
  
• Coordinate training identified
  

Employee Relations and Industrial Relations

• Liaise and attend meetings between management shop stewards and unions.
  
• Facilitate disciplinary and grievance hearings by partnering with SEESA to resolve employee queries disputes disciplinaries and grievances.
  
• Represent the company at CCMA and BCCEI dispute cases where required.
  
• Attend Employment Equity and Skills Development meetings.
  
• Advise and update management and employees on labour legislation and company policies
  

Compliance and Labour Legislation

• Assist with Department of Labour to ensure compliance.
  
• Ensure compliance with:
  

- The Basic Conditions of Employment Act (BCEA)

- Skills Development Act (SDA)

- Employment Equity Act (EEA)

- BCCEI Agreement

• Maintain compliance files and audit documentation
  

HR Administration

• Maintain employee records contracts onboarding and HR documentation.
  
• Assist with onboarding.
  
• Prepare confirmation of employment and reference letters.
  
• Maintain HR filing systems (electronic and manual)
  

Claims and Employee Benefits Administration

• Process and manage Injury on Duty claims with FEM online.
  
• Administer Medical Aid applications terminations and amendments.
  
• Administer Provident Fund applications withdrawals and updates.
  
• Liaise with benefit providers regarding employee queries and claims.
  
• Administer Death Disability Funeral UIF and Two-Pot retirement claims.
  
• Ensure all employee benefit documentation is accurate and filed correctly.
  
• Maintain and update employee beneficiary nomination forms.
  

Data Management Reporting and Audits

• Capture and maintain HR and Payroll data
  
• Prepare HR Payroll and EE reports and statistics
  
• Assist with HR and Payroll internal external audits and labour inspections
  
• Ensure all records are audit-ready and compliant
  

General HR and Payroll Duties

• Provide general HR and IR administrative support
  
• Assist with payroll processing using Sage 300 People when required
  
• Perform additional Payroll/HR/IR related duties not specifically mentioned above but related to the Payroll and HR function.
  

Education and Experience Requirements

• Grade 12/Matric
  
• Experience working with Sage 300 People (non-negotiable) and ESS
  
• Certification in Human Resources / Industrial Relations / Labour Law or related field.
  
• 3 years experience in HR administrative support preferably in Construction environment (desirable)
  
• Knowledge of the BCEA EE SDA COIDA BCCEI and POPI Acts.
  
• Experience with Employment Equity Workplace Skills Plan and Annual Training reporting.
  
• Experience with CCMA and BCCEI processes.
  
• Computer literacy (Microsoft Office).
  
• Experience and knowledge of timesheet capturing (essential).
  
• Experience working with wage/hourly paid employee payroll (essential).
  
• Experience with emplyee benefits administration.
  
• Administrative experience in Payroll and HR environment.