Executive Assistant to CEO

Every day we work to support and build inclusive powerful and healthy communities characterized by racial equity and economically just systems. With this as our purpose Health Forward Foundation is building the future of our region by grasping the issues that cause health injustice at their roots.

Health Forwards mission is to achieve health equity and secure a fair and just region through leadership advocacy and resources. We support direct services and systems change for healthy people community power and equitable and just places through our grant and gift funding advocacy and leadership. We support and partner with community-based and cross-sector organizations to improve health on all fronts through our purpose plan. Our work includes supporting equitable health services; working to advance safe and affordable housing pathways to home ownership and broadband access; amplifying the power that exists in our communities through civic engagement; and increasing the effectiveness of small community-based nonprofits. We also support organizations in their practice of race equity changing narratives and amplifying personal experiences.

Health Forward was created in 2003 from the sale of Health Midwest a nonprofit hospital system to Hospital Corporation of America (HCA) a for-profit hospital management company. Health Forwards service area encompasses Kansas City Missouri and Jackson Cass and Lafayette counties in Missouri and Johnson Wyandotte and Allen counties in Kansas. The foundation is governed by a 21-member board of directors and is managed by a professional staff of around 40 employees.

Health Forward is driven by the data evidencing health inequities and is committed to the process and the outcome of equity inclusion and anti-racism in our grant and gifts funding policy and advocacy community engagement employment practices talent management investments vendor selection and governance.

The Executive Assistant plays a critical role in providing administrative and governance support to the Health Forward Foundation President and Chief Executive Officer (CEO) and Chief Operations Officer (COO). This role is responsible for executing a range of administrative and project-based activities including confidential matters with the highest professionalism discretion and confidentiality. The assistant is the central point of contact for a diverse stakeholder group including the Board of Directors and Community Advisory Council (CAC) members visitors external partners and internal colleagues. As a representative of the President and CEO the Executive Assistant must demonstrate an advanced ability to discern points of internal and external intersection and opportunity within their work and demonstrate prudence in addressing them. The associate must maintain a high degree of decorum internally and in the community.

• Manage and prioritize all administrative and operational tasks and duties associated with the operations of Executive offices to ensure they are conducted in a professional thorough and efficient manner. Such functions include but are not limited to:
  • Complex calendaring/time management meeting agenda development and travel management for President/CEO COO and the board of directors upon request.
  • Project management (i.e. managing complex logistics coordinating strategic initiatives and integrating workstreams from various functional areas)
  • Reporting analysis and creating visual presentations
  • Tracking progress on departmental operations filing expense reports etc.
  • Document management and records retention compliance.
• Provide Governance Coordination in support for the Board of Directors CAC and respective committees through the matrixed leadership of the Head of Executive Affairs.
  • Perform Governance administrative functions (i.e. meeting notices meeting minutes doodle polls communications coordination and meals coordination etc.) as requested
  • Complete annual processes for Governance (i.e. Annual CAC fundraising mailing conflict of interest database management)
  • Knowledgeable of governance timeline and tasks required to support Board and Committee activities
• Ensure all communication is accurate timely and demonstrates a high degree of professionalism
  • Manage all administrative operational and logistical tasks for correspondence to the President and CEO and COO offices ensuring communications are handled efficiently and shared with relevant associate(s) when necessary through the matrixed leadership of the Head of Executive Affairs
• Partner with administrative support colleagues to manage the reception of visitors and represent the organization in a professional and friendly manner
• Partner with administrative support colleagues to perform general office administrative duties for the Leadership Team and Governance meetings (e.g. assist in meeting set-up A/V preparation refreshments meeting space and kitchen clean up etc.)

• Demonstrated experience providing executive support in a fast-paced service-oriented environment. Ownership and pride in the role and work of administrative professional.
• Adept in forecasting and solutioning needs in a self-directed yet collaborative manner particularly in applying or gathering intelligence to know when and how to engage other leaders on points of intersection
• Results-oriented professional with demonstrated initiative to deliver with excellence
• Demonstrated knowledge and experience with the MS Office Suite including a higher level of proficiency in AI editing tools and presentation software (like PowerPoint). Additional skills and experience with office automation tools including phones computers and related software database reporting etc. are preferred
• Exceptional organizational skills exercising attention to detail and follow through and demonstrated success with managing multiple tasks
• Project management skills
• Excellent written and verbal communication and interpersonal skills demonstration of professionalism and ability to connect with respect regardless of position or socioeconomic status.
• The ideal candidate is proactive and organized with a reputation for excellence persistence flexibility dependability collaboration and teamwork. Must possess ability to remain calm in the face of changing priorities and work with a sense of urgency
• Minimum 7 years of combined education and/or related progressive work experience

Personal Qualities

Must believe in and practice trust partnership learning stewardship accountability creativity collaborative decision-making employee empowerment equity/inclusion and anti-racism.

Compensation

The anticipated hiring salary range for this position is $. The package will be determined by the experience level credentials and personal characteristics of the candidate offered. Health Forward Foundation offers its employees a comprehensive benefits package including medical dental and vision insurance a retirement plan group life insurance paid time off and a hybrid work environment.

Health Forward Foundation firmly supports the principle and philosophy of equal opportunity for all individuals regardless of age race gender sexual orientation creed national origin disability veteran status or any other protected category pursuant to applicable federal state or local law.

OMNI is honored to be retained in this search. We appreciate your referrals to professionals who may have an interest in this outstanding opportunity. Formal interest accepted through the OMNI Executive Career Portal. Please direct all inquiries to:

OMNI Human Resource Solutions

Anna Robinson Senior Consultant

OMNI and our clients are Equal Opportunity Employers.