100 North 15th Avenue

Phoenix Arizona 85007

This position will be responsible for all human resources matters reporting to the Executive Director.

The HR Analyst Senior will perform professional level work of considerable difficultly leading and managing the day to day operations of all aspects of Human Resources.

The position provides guidance and makes recommendations on HR matters to all staff levels including the Executive Director Deputy Directors and Assistant Directors.

Operations:

Oversee on-boarding process conducts new employee orientation completes I-9 verifications coordinates employee fingerprinting badging and first day arrival

Conducts off-boarding process entering separations in AZ360 and providing separation information to employees

Acts as administrator and/or proxy for multiple HR systems including AZPerforms! MAP ASRS and Equifax

Assist with benefits administration including enrollment change reporting and employee communications

Provide coordination assistance and reporting for employee performance evaluations for entire department

Pulls new hire paperwork from Equifax Compliance Center to be included in personnel files

Maintain Human Resources Information System records in electronic and manual formats

Recruiting & Hiring:

Conduct all recruitment activities including posting job announcements on electronic job boards and/or other media

Develops interview questions coordinates interview schedules and conducts phone screening as required

Drafts offer letters and collects recruitment file documentation

Screen applicants and conduct background verifications

Administers examinations and tests to assess applicants

Employee Relations & FMLA/ADA:

Intakes FMLA requests prepares letters and packets for FMLA requests reviews eligibility requirements in HRIS (AZ360) creates pending HRIS actions uploads long-term disability packets to ASRS and coordinates with Leave and Benefits Consultant to support ongoing cases

Serve as the Equal Employment Opportunity Officer and responsible for annual EEO4 Report requested by GOEO

Provides guidance to supervisors and managers on employee discipline terminations and reduction(s) in force

Conduct investigations related to employee relations issues draft and present findings

Oversees and develops actions for EO strategic goals

Handle grievances and employee complaints

Class/Comp:

Prepare analysis for base pay performance pay pay equity salary adjustments merit plans and position maintenance

Conduct job audits allocate positions and draft position descriptions to submit to ADOA Class/Comp

Learn to perform internal equity reviews and make recommendations related to salary issues

Review organizational structure and make recommendations for alignment

Provide day-to-day administrative support for Directors office:

Performs a variety of administrative tasks for the executive team including research special projects maintain schedules operational planning and report preparation

Devise itineraries for travel and coordinate meetings on behalf of executive team

Coordinates administrative matters between organizational units as assigned

Research HR best practices and recommend changes to existing programs or establishment of new ones as appropriate:

Areas of concentration include

Provide strategic guidance and assistance to the Executive Director concerning statewide and agency HR policy Arizona State Personnel Rules and applicable state and federal laws

Special projects as directed by the Executive Director

Training and employee development

Employee recognition

Additionally the Human Resources Senior Analyst will:

Perform a variety of related duties to support DIFIs strategic plan as it relates to the areas of Human Resources

Confer with management and other stakeholders to discuss and clarify project requests and associated issues

Oversee reporting requirements for annual reports; i.e. EEO4 and OSHA

Provide staffing and salary information for accreditations

Other duties as assigned as related to the position

Knowledge:

Knowledge of Federal and State Statutes rules practices and policies pertaining to human resources

Knowledge of employee leave rules and processes including FMLA

Knowledge of State Personnel System Personnel Rules a plus

Knowledge of recruiting practices and procedures

Knowledge of EEOC/ADA requirements

Skills:

Skill in conducting complex research and analyzing and interpreting data for making recommendations on HR related matters

Skill in maintaining confidentiality adhering to federal state and department policies and procedures

Skills in the use of standard office applications such as Google Suite and HRIS program

Skills in prioritizing and organizing multiple concurrent projects

Excellent interpersonal and relationship building skills

Excellent oral and written communication skills

Ability:

Ability to establish effective working relationships and respond with tact diplomacy accurate and appropriate information and in a timely manner

Ability to communicate effectively multi-task set priorities and manage a diverse range of HR needs

Ability to learn and work within each of the agency programs polices mission and procedures

Ability to collaborate and work effectively with agency leadership and agency staff

Bachelors Degree in Human Resources or closely related field and two years experience as a Human Resources Analyst or equivalent experience

Relevant SHRM or HRCI Certification

Employees who drive on state business are subject to driver license record checks required to maintain acceptable driving records and complete any required driver training (see Arizona Administrative Code R.11)

Requires possession of and ability to retain a current valid state-issued driver license appropriate to the assignment

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

The State of Arizona offers a comprehensive benefits package to include

Optional employee benefits include short-term disability insurance deferred compensation plans and supplemental life insurance

Life insurance and long-term disability insurance

Vacation plus 10 paid holidays per year

Health and dental insurance

Retirement plan

Sick leave

Learn more about the Paid Parental Leave programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS)

Note that enrollment eligibility will become effective after 27 weeks of employment

If you have any questions please feel free to contact Shawn McConnell at