Sacramento Billing Coordinator

We offer complete single-source facility solutions. Our offerings include commercial MEP solutions sheet metal construction preventive maintenance and service building automation energy management and more.

Air Systems is seeking a Service Billing & Accounts Receivable Specialist that is responsible for accurately billing service work monitoring customer account balances and ensuring timely payment collection. This role will be positioned in our Sacramento Branch and works closely with Service Coordinators Project Sales Field Technicians and Accounting to process invoices reconcile accounts and support a healthy financial cycle for our Service divisions.

The ideal candidate is detail-oriented proactive and thrives in a fast-paced environment where accuracy accountability and customer service matter.

#airsys

Service Billing

• Review work orders labor entries material charges and purchase orders for billing accuracy.
• Daily reconciliation of all P-Card purchases
• Generate and issue service invoices T&M invoices PM invoices and project/service sales invoices.
• Ensure proper cost coding and adherence to company billing procedures.
• Track billable labor warranty work and service contract coverage.
• Partner with Service Leadership on disputed invoices adjustments credits and escalations.

Accounts Receivable

• Monitor A/R aging reports and identify overdue accounts.
• Conduct collections outreach and maintain positive customer relationships.
• Apply customer payments (check ACH credit card lockbox etc.).
• Process credit memos short-pays and reconciliations with supporting documentation.
• Assist with customer onboarding (billing contacts tax certificates account setup).
• Support cash flow goals and reduce uncollectable balances.

Cross-Functional Support

• Communicate invoice status account issues and payment delays to internal teams.
• Assist with month-end closing reporting and financial reconciliations.
• Maintain organized records in accordance with company policies and audit standards.
• Identify opportunities to streamline billing processes and reduce rework.

• 4 years of experience in billing accounts receivable or accounting support.
• Experience in construction field service or mechanical trades preferred.
• Knowledge of cost codes invoicing cycles and collections practices.
• Strong attention to detail with the ability to manage competing priorities.
• Effective written and verbal communication skills.
• Proficiency in Microsoft Excel Outlook and business software systems.
• Knowledge of COINs ERP system a plus
• Ability to manage confidential financial data responsibly and professionally.

• Comprehensive health coverage (medical dental vision prescription).
• Telehealth access and HSA/FSA options.
• Employer-paid Life Accident and Disability Insurance: 1.5 times your salary.
• Generous paid time off with increases each year 10 paid holidays.
• On-site employee gym and EV plugs and/or bike commuter benefits.
• Opportunities for professional growth through educational assistance and career development programs.
• A flexible work environment and culture that prioritizes team collaboration work-life balance and personal well-being.

Why Air Systems

At Air Systems we believe in fostering an environment of growth integrity and respect. We take pride in being an employer that values safety teamwork and a commitment to excellence. OurStandards of Successreflect the values we uphold in every project:

• Safety First: We care about the safety and well-being of our employees partners and clients.
• Teamwork: We work together with respect integrity and a shared commitment to excellence.
• Innovation & Growth: Were always looking for better ways to do thingsand we encourage creativity and continuous improvement.

Competitive Salary

$32-36/hour based on experience.

Please review our Affirmative Action Policy.

Benefits: We are committed to providing employees with a comprehensive benefits package which includes medical dental and vision coverage along with health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach and employee assistance program.

At Air Systems we respect your privacy and protect your personal information. The data you provide during the application process will be used solely for recruitment purposes and kept confidential. We do not share your information with third parties except as required by law or with your consent.