Confidential Project Administrator

Project Administrator (Confidential Engineering & Architecture Firm)

Location: Eastern North Carolina (Greenville/Raleigh area)

Employment Type: Full-Time

About the Opportunity

A well-established multidisciplinary engineering and architecture firm with a strong presence in North Carolina is seeking a Project Administrator to support its growing team. This organization has a long-standing reputation for delivering high-quality design and technical solutions across a variety of projects and is known for its collaborative team-oriented culture.

This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced environment and enjoys supporting project teams through the full lifecycle of design and construction.

Position Overview

The Project Administrator plays a critical role in supporting project managers and technical staff by ensuring project documentation is accurate organized and delivered on time. This position also contributes to the smooth day-to-day operations of the office and serves as a key liaison across internal teams and external partners.

Key Responsibilities

Project & Construction Administration Support

• Coordinate and assemble project specifications and documentation packages
• Track project timelines and proactively support deadlines
• Prepare and manage industry-standard contracts and supporting documentation
• Process submittals including logging assigning reviewers and returning responses
• Manage Requests for Information (RFIs) ensuring timely tracking and resolution
• Maintain organized and accurate project records and files
• Generate weekly status reports on outstanding project items
• Track and update change-related documentation and logs

Administrative Support

• Provide general administrative assistance to project teams
• Support day-to-day office operations and special projects
• Handle occasional office-related tasks such as shipping deliveries and supply coordination

Qualifications

• 5 years of experience in administrative project coordination or AEC (architecture engineering construction) support roles
• Strong organizational skills with exceptional attention to detail
• Proficiency in Microsoft Office and PDF editing tools (e.g. Adobe Bluebeam)
• Experience with project/accounting systems (e.g. Deltek Vision or Vantagepoint) is a plus
• Ability to manage multiple priorities in a deadline-driven environment
• Strong communication skills and a collaborative team-oriented mindset

Why This Role

• Join a stable growing organization with a strong industry reputation
• Collaborative and supportive team environment
• Opportunity to work on a variety of impactful projects
• Competitive compensation and benefits package

Confidentiality Notice

This search is being conducted on a confidential basis. Additional details about the organization will be shared with qualified candidates during the interview process.

Required Experience:

Unclear Seniority