| Classification Title: | Coordinator Student Affairs |
|---|
| Classification Minimum Requirements: | Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience. |
|---|
| Job Description: | The Coordinator of Recreational Sports for Reservations & Events is responsible for assisting in the management of Recreational Sports reservations requests; hire train schedule supervise and evaluate student staff; unit fiscal tracking and billing; and event services support. This position reports directly to the Assistant Director of Recreational Sports for Reservations & Events and will serve to support the vision goals and objectives set forth for the unit. The Coordinator has significant contact with and oversight of front-line student staff and reservation groups and is responsible for setting and communicating clear expectations policies procedures and guidelines within all Recreational Sports facilities programs and services. The Coordinator must work and communicate effectively and efficiently to support the Reservations & Events unit and department needs and collaborate with reservation groups to complete the job responsibilities. Student Development Supervision & Risk Management: - Recruit hire schedule train supervise mentor and evaluate Reservations & Events Program Assistant Event Supervisors Event Associates and other student/OPS employees assisting with events.
- Schedule and assign student staff at multiple facilities during events ensuring policy enforcement risk management logistical support and customer service experience.
- Plan and facilitate staff meetings and provide continual training for Event Staff including awareness and compliance with all University policies and procedures.
- Assist with the development of training manuals and guidelines including safety and risk management practices to meet national standards and University policy.
- In coordination with unit area team and the Talent Management unit create and implement a comprehensive student development program.
- Communicate job responsibilities and expectations for student employees.
Program Management & Administration: - Assist with the administration and daily operations of the Reservations & Events unit including intake delegation and processing of internal and external reservations for all RecSports facilities programs event services meeting rooms tabling and equipment for students affiliates and community groups.
- Assist with management of partnerships with RecSports units and University Departments and community groups.
- Collaborate with units to provide various event services and auxiliary staff as tandem with Reservation & Events Leadership collaborate with other units within RecSports and on campus to develop and enhance relevant services.
- Enforce University and department policies and procedures including permitting insurance staffing and event regulations.
- Assist with promotion efforts in collaboration with Marketing & Outreach.
- Evaluate and prepare reports on post-event customer satisfaction surveys and Event Staff shift reports to provide feedback on processes procedures and services. Input recurring assessment data for accurate departmental reporting.
- Attend regular one-on-one unit and departmental meetings.
Financial Administrative & Other Duties as Assigned: - Work in tandem with the Associate Director and Assistant Director to develop the unit operational budget.
- Monitor staffing budget throughout the year and assist with quarterly reporting. Prepare and manage bi-weekly payroll and wage schedules and reports.
- Assist in development and tracking of quotes and invoices for Reservations & Events services rendered.
- Serve as an active member on committees work teams and other global efforts within the Department of Recreational Sports.
- Ensure Risk Management & Safety protocol are utilized appropriately within all assigned responsibilities.
- Provide feedback to supervisor regarding the safety and/or condition of programs equipment and facilities. Conduct daily observations on use of said equipment and facilities. Immediately document and address all safety concerns.
|
|---|
| Expected Salary: | $45000 - $50000 |
|---|
| Required Qualifications: | Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience. Valid drivers license |
|---|
| Preferred: | Masters Degree; two years of experience in reservations and events in a recreation setting; ability to understand facilities and event policies and procedures; understanding and willingness to learn the Fusion Recreation Management software; ability to work with minimal supervision to think laterally and to undertake initiatives; ability to effectively supervise; and is self-motivated adaptable a great team player and customer focused. First Aid CPR & AED Certification |
|---|
| Special Instructions to Applicants: | In order to be considered you must upload your cover letter resume and a list of at least three references. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Designated essential employee and may be required to work during campus closures. This is a time-limited position. |
|---|
| Health Assessment Required: | No |
|---|
Required Experience:
IC
Classification Title:Coordinator Student AffairsClassification Minimum Requirements:Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experienc...
| Classification Title: | Coordinator Student Affairs |
|---|
| Classification Minimum Requirements: | Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience. |
|---|
| Job Description: | The Coordinator of Recreational Sports for Reservations & Events is responsible for assisting in the management of Recreational Sports reservations requests; hire train schedule supervise and evaluate student staff; unit fiscal tracking and billing; and event services support. This position reports directly to the Assistant Director of Recreational Sports for Reservations & Events and will serve to support the vision goals and objectives set forth for the unit. The Coordinator has significant contact with and oversight of front-line student staff and reservation groups and is responsible for setting and communicating clear expectations policies procedures and guidelines within all Recreational Sports facilities programs and services. The Coordinator must work and communicate effectively and efficiently to support the Reservations & Events unit and department needs and collaborate with reservation groups to complete the job responsibilities. Student Development Supervision & Risk Management: - Recruit hire schedule train supervise mentor and evaluate Reservations & Events Program Assistant Event Supervisors Event Associates and other student/OPS employees assisting with events.
- Schedule and assign student staff at multiple facilities during events ensuring policy enforcement risk management logistical support and customer service experience.
- Plan and facilitate staff meetings and provide continual training for Event Staff including awareness and compliance with all University policies and procedures.
- Assist with the development of training manuals and guidelines including safety and risk management practices to meet national standards and University policy.
- In coordination with unit area team and the Talent Management unit create and implement a comprehensive student development program.
- Communicate job responsibilities and expectations for student employees.
Program Management & Administration: - Assist with the administration and daily operations of the Reservations & Events unit including intake delegation and processing of internal and external reservations for all RecSports facilities programs event services meeting rooms tabling and equipment for students affiliates and community groups.
- Assist with management of partnerships with RecSports units and University Departments and community groups.
- Collaborate with units to provide various event services and auxiliary staff as tandem with Reservation & Events Leadership collaborate with other units within RecSports and on campus to develop and enhance relevant services.
- Enforce University and department policies and procedures including permitting insurance staffing and event regulations.
- Assist with promotion efforts in collaboration with Marketing & Outreach.
- Evaluate and prepare reports on post-event customer satisfaction surveys and Event Staff shift reports to provide feedback on processes procedures and services. Input recurring assessment data for accurate departmental reporting.
- Attend regular one-on-one unit and departmental meetings.
Financial Administrative & Other Duties as Assigned: - Work in tandem with the Associate Director and Assistant Director to develop the unit operational budget.
- Monitor staffing budget throughout the year and assist with quarterly reporting. Prepare and manage bi-weekly payroll and wage schedules and reports.
- Assist in development and tracking of quotes and invoices for Reservations & Events services rendered.
- Serve as an active member on committees work teams and other global efforts within the Department of Recreational Sports.
- Ensure Risk Management & Safety protocol are utilized appropriately within all assigned responsibilities.
- Provide feedback to supervisor regarding the safety and/or condition of programs equipment and facilities. Conduct daily observations on use of said equipment and facilities. Immediately document and address all safety concerns.
|
|---|
| Expected Salary: | $45000 - $50000 |
|---|
| Required Qualifications: | Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience. Valid drivers license |
|---|
| Preferred: | Masters Degree; two years of experience in reservations and events in a recreation setting; ability to understand facilities and event policies and procedures; understanding and willingness to learn the Fusion Recreation Management software; ability to work with minimal supervision to think laterally and to undertake initiatives; ability to effectively supervise; and is self-motivated adaptable a great team player and customer focused. First Aid CPR & AED Certification |
|---|
| Special Instructions to Applicants: | In order to be considered you must upload your cover letter resume and a list of at least three references. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Designated essential employee and may be required to work during campus closures. This is a time-limited position. |
|---|
| Health Assessment Required: | No |
|---|
Required Experience:
IC
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Job Location:
Monthly Salary:
$ 45000 - 50000
Posted on:
8 days ago
Vacancies:
1 Vacancy
