Business Office Administrator

Location: Open to the following Harris Beach Murtha offices for a hybrid opportunity: Albany Rochester and New York NY; Hartford and New Haven CT Are you a forward thinker who enjoys solving problems managing complex priorities and supporting senior leadership Do you bring strong organizational and project coordination skills in a legal or professional services environment Are you excited about the opportunity to join an innovative growing law firm with more than 165 years of successHarris Beach Murtha Cullina PLLC is seeking a Business Office Administrator to work closely with the Chief Administrative Officer as a key member of the Partner and Senior Attorney Recruiting Integration and Transition Team. You willTHRIVEin this role if you have:2 years of experience in executive or legal administrative assistant recruiting coordination or professional services operationsAn Associates degree (Bachelors degree a plus)Sound judgment and a strong sense of accountability with the ability to work independently and proactively Exceptional organizational and timemanagement skills with the ability to prioritize competing deadlinesExcellent attention to detail and followthrough in a fastpaced deadlinedriven environmentThe Business Office Administrator is expected to coordinate and facilitate recruiting integration and transition efforts while providing executivelevel administrative support to the Chief Administrative Officer. Do you have theDRIVEandDESIREto:Provide highlevel administrative and project support to the Chief Administrative Officer and the Partner/Senior Attorney Recruiting Integration and Transition Team Coordinate and facilitate the lateral partner and senior attorney recruitment process including scheduling interviews managing logistics candidate communications travel arrangements and feedback collection Serve as a primary point of contact for candidates ensuring a professional organized and positive experience Maintain and update recruiting databases spreadsheets reports and tracking systems; monitor candidate activity and status Track analyze and report on recruiting and transition metrics to support datadriven decision making Prepare draft proofread and manage confidential correspondence reports presentations questionnaires and meeting materials Collaborate closely with HR Finance IT Business Development and Operations to support onboarding integration transitions and offboarding Manage complex calendars meetings travel expenses and events for the Chief Administrative Officer Prepare meeting agendas and materials distribute notes track action items and ensure systems are updated Assist with special projects firm initiatives and operational items as assignedHarris Beach Murtha recognizes everyone has a right to be included. You will be SUCCESSFUL in your career at the firm if you:Handle highly sensitive and confidential information with discretion and sound judgment Demonstrate adaptability and professionalism when managing multiple priorities Believe in the firms core values: integrity support ingenuity teamwork and inclusion Enjoy working with diverse personalities across all levels of the organization Are comfortable working in the office on a hybrid basis (parttime in office required due to the nature of the role)Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period agencies with an active fee agreement with the firm may reach out to our internal recruitment team inquire about potential collaboration for this information below will vary depending upon relevant experience for the position geographic locations and weekly hours schedule. The anticipated weekly schedule for the Business Office Administrator is 40 hours per week. Albany and Rochester NY: $28.85 - $32.70/hourNew York NY:$33.66 - $37.50/hourHarris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.#LI-Hybrid