We are seeking a highly organized and proactive Office Administrator to support daily administrative and operational functions at our Lynnwood office. This role is essential in keeping our office running smoothly while maintaining strong coordination with our Vancouver headquarters.
The ideal candidate is detail-oriented tech-savvy and able to multitask effectively in a fast-paced small office environment.
Key Responsibilities
Office Administration
Manage incoming/outgoing mail shipments and deliveries
Receive sort and distribute packages
Submit PTO requests and administrative updates
Scan and send documentation to headquarters
Maintain accurate records and office communications
Order office supplies and manage administrative workflows
Front Desk & Office Support
Greet and assist guests vendors and subcontractors
Serve as the primary point of contact for staff support
Maintain a clean organized and welcoming office
New Hire Onboarding
Assist with computer setup and system access
Ensure new hires have tools accounts and paperwork ready
Guide employees through onboarding processes
Coordinate with IT and leadership
Technology & IT Support
Provide basic troubleshooting for computers phones and office tech
Submit and monitor IT support requests
Coordinate equipment repairs and replacements
Fleet & Facilities Coordination
Send reminders for vehicle maintenance and service appointments
Track facility-related appointments and updates
Assist with scheduling and logistics communication
Errands & Operations
Run local errands (bank post office vendors)
Support document transfers between offices
Assist with occasional pickups and deliveries
Qualifications
2 years of office administration or administrative support experience
Strong multitasking and organizational skills
Proficiency in Microsoft Office (Word Excel Outlook)
Experience with onboarding or HR-related admin tasks preferred
Basic technical troubleshooting skills
Strong communication and interpersonal skills
Valid drivers license with clean driving record
Ability to work independently in a small office environment
What Success Looks Like
Smooth day-to-day office operations
Well-prepared onboarding experience for new hires
Timely communication and reminders to staff
Reliable completion of errands and operational tasks
Strong coordination between Lynnwood and Vancouver offices
Work Environment
This is a full-time in-office position based in Lynnwood WA. The role involves regular interaction with employees visitors and vendors along with occasional local errands.
Why Join Us
Competitive hourly pay ($25$32/hr)
Opportunity to grow with an expanding team
Play a key role in daily business operations
Exposure to multiple areas of the business
Collaborative and supportive team environment
Apply Today
If youre an organized dependable professional who enjoys keeping operations running smoothly wed love to hear from you!
Compensation: $25.00 - $32.00 per hour
Since 1966 Paul Davis has been an industry leader in the areas of property damage mitigation reconstruction and remodeling. With more than 370 offices in our franchise network the company serves residential institutional and commercial customers and clients across the United States and Canada.
We have built our heritage one project at a time establishing a reputation for performance integrity and responsibility among customers and carriers alike. Whether property damage is caused by water fire smoke storms or other disasters we deliver on our promise to deliver excellence expertise and a customer experience that is second to none. At Paul Davis our passion for quality drives everything we do.
Our Vision:
To Provide Extraordinary Care While Serving People In Their Time Of Need.
Our Values:
Deliver What You Promise
Respect The Individual
Have Pride In What You Do
Practice Continuous Improvement
Our Mission:
To provide opportunities for great people to deliver Best in Class results
Required Experience:
Unclear Seniority
Responsive recruiterBenefits:401(k)401(k) matchingDental insuranceHealth insurancePaid time offVision insuranceAbout the RoleWe are seeking a highly organized and proactive Office Administrator to support daily administrative and operational functions at our Lynnwood office. This role is essential i...
Responsive recruiter
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
About the Role
We are seeking a highly organized and proactive Office Administrator to support daily administrative and operational functions at our Lynnwood office. This role is essential in keeping our office running smoothly while maintaining strong coordination with our Vancouver headquarters.
The ideal candidate is detail-oriented tech-savvy and able to multitask effectively in a fast-paced small office environment.
Key Responsibilities
Office Administration
Manage incoming/outgoing mail shipments and deliveries
Receive sort and distribute packages
Submit PTO requests and administrative updates
Scan and send documentation to headquarters
Maintain accurate records and office communications
Order office supplies and manage administrative workflows
Front Desk & Office Support
Greet and assist guests vendors and subcontractors
Serve as the primary point of contact for staff support
Maintain a clean organized and welcoming office
New Hire Onboarding
Assist with computer setup and system access
Ensure new hires have tools accounts and paperwork ready
Guide employees through onboarding processes
Coordinate with IT and leadership
Technology & IT Support
Provide basic troubleshooting for computers phones and office tech
Submit and monitor IT support requests
Coordinate equipment repairs and replacements
Fleet & Facilities Coordination
Send reminders for vehicle maintenance and service appointments
Track facility-related appointments and updates
Assist with scheduling and logistics communication
Errands & Operations
Run local errands (bank post office vendors)
Support document transfers between offices
Assist with occasional pickups and deliveries
Qualifications
2 years of office administration or administrative support experience
Strong multitasking and organizational skills
Proficiency in Microsoft Office (Word Excel Outlook)
Experience with onboarding or HR-related admin tasks preferred
Basic technical troubleshooting skills
Strong communication and interpersonal skills
Valid drivers license with clean driving record
Ability to work independently in a small office environment
What Success Looks Like
Smooth day-to-day office operations
Well-prepared onboarding experience for new hires
Timely communication and reminders to staff
Reliable completion of errands and operational tasks
Strong coordination between Lynnwood and Vancouver offices
Work Environment
This is a full-time in-office position based in Lynnwood WA. The role involves regular interaction with employees visitors and vendors along with occasional local errands.
Why Join Us
Competitive hourly pay ($25$32/hr)
Opportunity to grow with an expanding team
Play a key role in daily business operations
Exposure to multiple areas of the business
Collaborative and supportive team environment
Apply Today
If youre an organized dependable professional who enjoys keeping operations running smoothly wed love to hear from you!
Compensation: $25.00 - $32.00 per hour
Since 1966 Paul Davis has been an industry leader in the areas of property damage mitigation reconstruction and remodeling. With more than 370 offices in our franchise network the company serves residential institutional and commercial customers and clients across the United States and Canada.
We have built our heritage one project at a time establishing a reputation for performance integrity and responsibility among customers and carriers alike. Whether property damage is caused by water fire smoke storms or other disasters we deliver on our promise to deliver excellence expertise and a customer experience that is second to none. At Paul Davis our passion for quality drives everything we do.
Our Vision:
To Provide Extraordinary Care While Serving People In Their Time Of Need.
Our Values:
Deliver What You Promise
Respect The Individual
Have Pride In What You Do
Practice Continuous Improvement
Our Mission:
To provide opportunities for great people to deliver Best in Class results
Are you Looking for an exciting opportunity? A problem solver who likes being in control of your own destiny? A person with a ravenous sense of urgency? An opt...
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