Associate Director of Special Events (Advancement)

If you are a current Barnard College employee please use the internal career site to apply for this position.

Job:

Job Description:

Duties & Responsibilities:

• Assist the Special Events team in planning and executing annual roster of department events I in-person hybrid and virtual formats (30 events annually) including the departments largest events: Reunion and Leadership Assembly

• Independently direct and mange select small and mid-sized department events in collaboration with Giving team partners (10 events annually) as assigned by the Director of Special Events

• Spearhead new events as demand needs on behalf of the department

• Collaborate with College partners for College-wide events including by not limited to: Commencement Board of Trustee meetings Building Groundbreakings and Grand Openings Presidential Inauguration etc.

• Manage relationships with internal and external event partners throughout the planning process: Barnard Events Management caterers facilities A/V Public Safety etc.

• Generate comprehensive event briefings registration lists timelines run of shows and staffing plans

• Create and manage event communications event websites event registrations and event collateral. Spearhead approval process for all event materials

• Manage event logistics and staff day-of events for in-person hybrid and virtual events

• Build and manage event budgets in conjunction with event partners

• Research negotiate with and secure external vendors

• Manage payment and contracting process for team vendors as needed

• Communicate regularly with board members donors and volunteers regarding event planning and logistics

• Secure and supervise student workers and volunteers as needed

• In the absence of the Senior Associate Director of Special Events assume increased responsibility

• Administrative and tracking responsibilities on behalf of Special Events team and event partners

• Act as resource for the department by serving as subject matter expert for event planning and logistics best practices

• Perform additional duties and responsibilities as needed or as assigned

Skills Qualifications & Requirements:

Knowledge Skills & Abilities:

• Must be able to multitask prioritize and maintain organization

• Outstanding attention to detail

• Ability to analyze existing processes and suggest improvements.

• Must be motivated positive proactive innovative and collaborative with strong attention to detail and a solution-oriented mindset.

• Outstanding customer service skills

• Ability to adhere strictly to rules regarding confidential information

• Excellent oral and written communication skills

• Computer proficiency including but not limited to Microsoft Office and spreadsheets

• Ability to interact with the public with diplomacy and tact in a high pace environment

• Ability to work independently and collaboratively in a goal-oriented team environment

• Must be able to work nights and weekends and outside standard business hours as needed

• Ability and willingness to travel domestically

• Must meet the departments core values of collaboration aspiration transparency respect accountability and trust.

Qualifications:

• Bachelors degree with 2-5 years of experience or equivalent professional experience

• Demonstrated ability to juggle multiple priorities with meticulous attention to detail

• Financial acumen in particular experience with budgets

Preferred Qualifications:

• Demonstrated experience planning and executing high-level complex events

• Familiarity with Salesforce and/or Blackthorn a plus

• Familiarity with fundraising a plus but not required

Additional Information:

• This job is currently a hybrid position and may require a presence in the office up to five times a week including for team and full staff meetings events and other times as directed by the supervisor.

Salary range: $76000 - $81000 annually

The salary of the finalist selected for this role will be set based on a variety of factors including but not limited to departmental budgets qualifications experience education licenses specialty and training. The above hiring range represents the Colleges good faith and reasonable estimateof the range of possible compensation at the time of posting.

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