Payroll Administrator

The Reno-Tahoe Airport Authority is seeking a Payroll Administrator to join our diverse group of Accounting and Payroll professionals. As part of our award-winning Finance team the Payroll Administrator must value accuracy above all else. Under general supervision this role performs a variety of advanced technical accounting support duties involved in the processing of the Reno-Tahoe Airport Authoritys (RTAA) payroll to ensure timely and accurate payment of employees on a biweekly basis; and performs other related duties as assigned.

If you are the right candidate for this role you are meticulous and have an uncanny ability to read and correctly interpret complex contracts to determine the rules for paying those who are covered on one of 4 (four) different collective bargaining agreements. You are comfortable navigating a complex payroll system (Tyler/Munis) and making sure youve got it right before you hit enter. You are patient and willing to teach employees and managers about the correct way to enter time or to understand how complex rules are applied in various circumstances. You appreciate a challenge are eager to learn new things and have a deep desire to make a substantial contribution to your workplace. You are also willing and able to communicate clearly and effectively with both internal and external customers and you look forward to employing equal measures of customer service and attention to detail.

A fully completed official online RTAA Employment Application must be received by May 3rd 2026. Qualified individuals are encouraged to apply immediately. Recruitment will close without notice when enough applications are received or a hiring decision has been made.

The Payroll Administrator classification exists to perform highly responsible payroll and related general ledger accounting processing reconciliation verification administration and reporting duties. Incumbents are expected to perform these functions in an accurate timely manner in accordance with legal requirements and sound financial management principles and practices.

Examples of Essential Duties:

Verify audit edit and initiate processing of bi-weekly payroll; review employees timecards; identify and work with appropriate departments leadership to resolve time reporting discrepancies and process the appropriate changes.

Generate review and reconcile payroll reports to ensure accuracy and completeness of payroll earning statements and deductions; identify and resolve discrepancies; generate payroll checks; transmit direct deposit files; verify that each employee receives payroll check or earnings statement each pay period.

Establish and maintain payroll records; keep abreast of changes in bargaining agreements Federal and State laws rules and regulations; update and maintain payroll codes retirement rates and Federal and State tax changes; enter employee salary deduction and tax information in the payroll system; process wage garnishments; review audit and correct records as necessary.

Ensure that RTAA meets legal requirements regarding payroll taxes and garnishments; provide all necessary information and payments to IRS State tax authorities and other regulatory bodies.

Compile information develop complete analyze review reconcile and file quarterly and annual payroll tax and other required reports for Federal and State government agencies including generating reviewing and distributing W2s and corresponding reports within mandated timeframes.

Maintain records and process deductions and payments for post-employment benefit programs including PERS PEHP and deferred compensation plans; audit and correct records as needed; provide timely and accurate reports to the State.

Audit balance and/or reconcile general ledger payroll accounts some of which may be highly complex; identify and resolve issues.

Develop review update and/or distribute specialized reports and spreadsheets; review and audit reports identify discrepancies notify supervisor and other appropriate stakeholders ensure that issues are resolved.

Interpret current payroll policies and procedures to employees; answer employees technical questions; research and handle daily inquiries from employees on a wide array of technical matters related to payroll.

Please note that the Employer retains the right to change or assign other duties to this position.

Minimum Education & Experience

High School diploma or equivalent certificate. An equivalent combination of experience and training may be considered.

Three (3) years of progressively responsible experience in payroll processing.

Five (5) years minimum years in accounting.

Physical Requirements

Ability to remain in a stationary position for long periods of time reach bend climb lift push and pull items.

May need to lift items up to 15lbs on occasion.

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to traverse throughout the terminal and administrative offices area as needed.

This job description lists only the primary job duties normally assigned to this position but does not restrict the performance of other duties as assigned.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential tasks.

Licenses & Certifications

Possession of a valid Nevada Drivers License; ability to obtain and maintain eligibility to hold a Security Identification Display Area (SIDA) badge.

Knowledge Abilities and Skills

Knowledge of advanced methods practices documents and terminology used in payroll finance and accounting recordkeeping.

Knowledge of payroll laws regulations Collective Bargaining Agreements and MOU provisions applicable to timekeeping payroll preparation and pay reporting.

Knowledge of automated financial management systems and computerized accounting/payroll software programs.

Knowledge of general ledger accounting related to payroll and invoice processing. Experience in reconciling payroll accounts to the general ledger.

Ability to search for select and compile/summarize data and information.

Ability to maintain confidentiality of personnel documents and records.

Ability to accurately maintain financial and statistical records such as payroll records budget payables receivables journals ledgers financial documents statements reports and analyses.

Ability to perform mathematical computations and comparisons of data; tabulate record and balance transactions.

Ability to deal tactfully and courteously with the public and other staff when explaining the functions and policies respond to questions from the public and RTAA personnel regarding policies and procedures.

Ability to communicate effectively both in writing and verbally.

Entry Salary: $71200 to $86200 annually based on experience with opportunity for annual step-based increases up to a maximum of $101100. This is a salary and overtime exempt position. Initial salary placement will be based upon experience and qualifications.

Benefits: The RTAA offers a competitive wage and benefit package and provides a high-quality work-life balance. Employee benefits include employer paid contributions to the Nevada PERS retirement program; 100% employer paid health insurance for the employee (effective first day of the month after your hire date); paid vacation and sick leave; 14-paid holidays per year; and tuition reimbursement - just to name a few!

HOW TO APPLY:

A fully completed official online RTAA Employment Application must be received by May 3rd 2026. Qualified individuals are encouraged to apply immediately. Recruitment will close without notice when enough applications are received or a hiring decision has been made.

The RTAA Employment Application is the primary screening tool to determine an applicants qualifications. A resume may be submitted in addition to but not in lieu of completing the RTAA Employment Application. While you may submit a resume it is supplemental and will not be used to determine whether or not you have met the minimum qualifications. All work experience education training and other information substantiating how you meet the minimum qualifications must be included on your RTAA Employment Application.

Below is a summary of our requirements:

Provide detailed information to address how you meet and/or exceed minimum qualifications for the position.

Provide a minimum of five (5) years of employment history.

Explain any gaps in employment of six (6) months or more within the Work History section. To explain gaps add a new employer write what was occurring under the Name of Employer (e.g. unemployed student etc.) and list dates.

If you had more than one (1) position with the same employer separately list each position and the time you were in that position.

The RTAA is an organization that thrives by living our core values and by honoring the dignity of all individuals. With teamwork respect versatility and a focus on excellence we serve our employees and our community with pride and passion. We are a drug-free workplace and an equal opportunity employer committed to providing a healthy work environment.