Office Associate I

If you are a current State of Maine employee please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the States career page and indicate on the application that they have previously worked for the State.

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This is a classification which provides office and administrative support to a healthcare agency requiring operation of office equipment and knowledge of office processes and diverse clerical job family is distinguished by its contributory role in meeting operational production and/or processing is routine office and administrative support work performing routine and varied office support tasks. Responsibilities required in prioritizing assignments and selecting the most appropriate course of action within established operating procedures.

Works with clinical and administrative departments to project staffing needs and achieve required staffing levels.

Monitoring staffing levels call for overtime cross reference sick vacation and unscheduled time off slips and adjust the breakdowns in the moment and as needed.

Explain inform and/or initiate calls on staffing matters.

MINIMUM QUALIFICATIONS:

Training education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex office support tasks that are similar in nature and 2) the ability to use independent judgment in handling exceptions to established work assignments priorities and schedules. All positions in this classification assume the qualifications of:Office Assistant I andOffice Assistant II.

Agency information:

Dorothea Dix Psychiatric Center (DDPC)is a 69-bed psychiatric hospital serving the entire State of Maine that provides services for people with severe mental illness. As a member of a statewide community of care givers DDPC collaborates with individuals with severe and persistent mental illness their community and personal supports to provide recovery-oriented respectful compassionate and effective psychiatric care and treatment in the least restrictive safest and most therapeutic environment we can create.

TheDepartment of Health and Human Services (DHHS)is dedicated to promoting health safety resilience and opportunity for Maine people. The Department provides health and social services to approximately a third of the States population including children families older Mainers and individuals with disabilities mental illness and substance use disorders. The Department also promotes public health operates two state psychiatric hospitals and provides oversight to health care providers.

APPLICATION INFORMATION:

For additional information about this position please contact Jennifer Iverson at or email.

To apply please upload a resume and cover letter. To request a paper application please contact Theresa Peppard at

BENEFITS

No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:

• Work-Life Balance Rest is essential. Take time for yourself using13 paid holidays12 days of sick leave and3 weeks of vacation leaveannually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.
• Health Insurance Coverage The State of Maine pays85%-100%of employee-only premiums ($10150.80-$11942.16 annual value) depending on salary. Use this chart to find thepremium costsfor you and your family including the percentage of dependent coverage paid by the State.

• Health Insurance Premium Credit Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information aboutprogram requirements.

• Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan The State of Maine contributes 13.16%of payto the Maine Public Employees Retirement System (MainePERS) on behalf of the employee.
• Gym Membership Reimbursement Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness The State of Maine is a qualified employer for this federal program. For more information visit theFederal Student Aid office.
• Living Resources Program Navigate challenging work and life situations with our employee assistance program.

• Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a childincluding fathers and adoptive parentsreceivefour weeks of fully paid parental leave. Additional unpaid leave may also be available under theFamily and Medical Leave Act.
• Voluntary Deferred Compensation Save additional pre-tax funds for retirement in aMaineSaves457(b) account through payroll deductions.
• Learn aboutadditional wellness benefitsfor State employees from theOffice of Employee Health and Wellness.

Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.

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If you are unable to complete the online application please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.