Real Estate Operations Assistant 19069

About the Role: The Real Estate Operations Assistant is a high-responsibility support position designed for a disciplined motivated professional eager to take ownership of critical operational processes. Reporting directly to the Director of Ops and Regional Property Manager you will ensure the smooth execution of compliance collections and licensing across multiple communities. This role is not merely administrative; it is a strategic support function that requires a proactive mindset and the ability to operate autonomously in a fast-paced environment.

Key Responsibilities

• Delinquency & Collections: Monitor and manage delinquency reporting across the portfolio; coordinate directly with attorneys regarding filings timelines and legal documentation.
• Compliance & Licensing: Procure and maintain necessary licenses permits and regulatory filings; assist with meticulous compliance tracking.
• Operational Support: Support special projects led by executive and regional leadership; maintain and update internal databases and reporting systems.
• Process Improvement: Identify operational efficiencies and improve existing processes to ensure all deadlines are met without oversight.
• Communication: Act as a professional liaison between attorneys vendors and site teams.

Qualifications & Skills

Hard Skills:

• Tools: Proficiency in G-Suite and general office productivity tools.
• Tech Stack: Experience with property management software (e.g. Yardi OneSite Entrata) is highly preferred.
• Real Estate Knowledge: Previous experience in property management or real estate operations is a plus.

Soft Skills:

• Autonomous Self-Starter: A natural owner of responsibilities who does not wait for instruction.
• Meticulous Organization: Extreme attention to detail in documentation and follow-up.
• Availability: High level of dedication including a willingness to address urgent emails after hours to support East Coast operations.
• Discretion: High level of professionalism and the ability to handle sensitive executive-level information.

Required Experience:

Junior IC