Executive Assistant Central Services

Practice Group / Department:

Job Description

Were Norton Rose Fulbright - a global law firm with over 50 offices and 7000 employees worldwide. We provide the worlds preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience were looking for people who are innovative commercial and value the work that they do.

The Role

The Executive Assistant will provide comprehensive administrative and organisational support to the Central Services Leader and Leadership team. This role requires a highly organised proactive detail-oriented individual who can manage multiple priorities maintain confidentiality. Discretion is also vital as this role is privy to confidential information.

Key Responsibilities

Executive Support

• Provide full administrative support to the Leader including diary management scheduling and coordination of meetings.
• Prepare agendas take minutes and track action items.
• Coordinate local and international travel arrangements including itineraries and logistics.
• Screen and prioritise communications to ensure efficient time management.
• Act as a liaison with other departments facilitating smooth communication and prompt resolution of requests and issues
• Manage the set up and co-ordination of team meetings (including preparing agendas sourcing presenters designing slides and running webinars
• Provide support to the UK based Central Services Leadership team

Presentation & Reporting Support

• Develop professional high-quality PowerPoint presentations for Executive Leadership Board and external stakeholders.
• Assist in preparing monthly quarterly and ad hoc executive reports.
• Ensure consistency in branding formatting and messaging across all presentation materials.

Administrative & Communication Support

• Maintain organised filing systems (digital and physical).
• Support with document preparation and internal communications such as Townhalls and newsletters.
• Update intranet/team pages includingcoordinating and posting team updates and regularly updating organisation charts.
• Organise team central services team social events
• Assist with project coordination and follow-ups to ensure deadlines are met.
• Handle confidential information with discretion and integrity.

Key Skills and Experience

• Minimum 3 years experience in a Personal Assistant or Executive Assistant role.
• Experience supporting senior executives or leadership teams.
• Demonstrated experience creating presentations for executive or board-level audiences.
• Advanced proficiency in Microsoft Office Suite particularly PowerPoint and Excel.
• Strong ability to design executive-ready presentations with attention to visual detail and storytelling.
• Enthusiasm for tech enabled administration support
• Excellent written and verbal communication skills.
• High level of professionalism and discretion.
• Strong organisational and time management skills.
• Ability to work independently and proactively anticipate needs.
• Strong problem-solving capability and sound judgment.

#LI-JC1 #LI-Hybrid

Diversity Equity and Inclusion

To attract the best people we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work have a sense of belonging and realize their full career potential.
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our peoples health and overall wellbeing. Find more about Diversity Equity and Inclusionhere.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations please let us know here.