Project Coordinator

DeanHouston one of the largest B2B marketing agencies in the US is currently looking to add a Project Coordinator to our team.

Role Summary

As a Project Coordinator youll support the day-to-day execution of marketing projects by managing administrative tasks maintaining project documentation and ensuring teams stay organized and on schedule. This role is focused on coordination tracking and follow-through.

Youll work closely with Client Success Managers (CSMs) to keep projects moving efficiently and ensure nothing falls through the cracks.

Responsibilities

Project & Workflow Support

• Maintain and update project information in Workamajig and/or Asana
• Track project timelines deadlines budgets and task progress
• Ensure all project documentation is organized complete and up to date
• Follow established workflows and processes to support smooth project execution
• Assist in setting up projects including timelines tasks and file structures

Team Support & Coordination

• Schedule meetings and send calendar invites
• Share project updates timelines and task assignments as directed
• Follow up with team members on assigned tasks and deadlines
• Assist with organizing deliverables for internal review and final delivery

Administrative & Operational Support

• Support CSMs by handling day-to-day administrative responsibilities
• Maintain organized records of project activities and communications
• Assist with routing approvals and tracking feedback
• Flag potential delays or missing information to the appropriate team members

Communication & Reporting

• Provide regular project status updates to internal teams
• Communicate deadlines updates and changes clearly and accurately
• Track basic workflow metrics and project progress
• Ensure project communications are documented and accessible

What Success Looks Like

• Projects are well-organized documented and easy for teams to navigate
• Deadlines and tasks are clearly tracked and communicated
• Teams receive timely follow-ups and reminders
• Administrative tasks are handled efficiently allowing CSMs to focus on client relationships
• Workflow runs smoothly with strong attention to detail

Qualifications

• 02 years of experience in an administrative project support or coordination role
• Strong organizational and time management skills
• High attention to detail and ability to follow established processes
• Ability to manage multiple tasks in a fast-paced environment
• Clear and professional communication skills
• Proficiency in Microsoft Office (Outlook Excel PowerPoint)

Preferred Qualifications

• Experience in a marketing agency or client service environment
• Familiarity with project management tools such as Asana or Workamajig
• Associate or bachelors degree in business communications or related field

DeanHouston Benefits

• We collaborate in person on Mondays and Fridays and offer the flexibility to work remotely one day per week between Tuesday and Thursday
• Paid time off and holidays
• Health dental and vision insurance package (PPO and HSA options)
• Paid parental bonding leave
• Company-paid life insurance
• 401K participation with a company match
• Company-paid short-term disability insurance
• Pet insurance
• Tools training and opportunities for career growth

Salary Range

The total target compensation for this role is $40000 $50000 USD annually commensurate with experience and internal equity.