Workplace Coordinator

About Wolt

At Wolt we create technology that brings joy simplicity and earnings to the neighborhoods of the 2014 we started with delivery of restaurant food. Now were building the delivery of (almost) everything and youll find us in over 500 cities in 30 countries around the 2022 we joined forces with DoorDash and together we keep on dreaming big and expanding across the globe.

Working at Wolt isnt always easy but its definitely exciting. Here youll learn more build more and ship more than in most other companies. Youll be challenged a lot but also have a lot of fun on the way. So if youre a self-starter with drive and entrepreneurial spirit this could be the ride of your life.

About the Team

Our Wolt Workplace team runs our offices to ensure our workplaces functionality comfort safety sustainability and efficiency. Our Workplace Managers in-country ensure that our offices are properly set up for collaboration and focus as well as ensuring that our smaller satellite locations are appropriately supported and well-equipped and that workplace programs cater to a diverse population of onsite and remote employees. Workplace is a part of the wider Real Estate & Facilities teams and in partnership with the wider team we aim to remove any and all friction in the physical space that prevents our employees from being their most successful.

Youll be responsible for the Workplace Experience and Operations for a specific country running things on the ground and creating functional and efficient workplaces for our Austrian offices employees and guests.

Role background

Wolt is looking for a Workplace Coordinator on a permanent basis who will report to the Regional Workplace Manager Central and work out of our Austrian office. Its an exciting time to be joining our Wolt offices teams as we begin to evolve our Real Estate and Workplace function with a focus on both Workplace Experience and Operations. You will play an important role in supporting our Workplace operations onsite and be a valued part of our global teams to help shape our workplace function.

Offering an exciting and fast-paced work environment we are looking for a committed hands-on customer-focused individual with the ability to keep pace with our dynamic growth. Workplace Coordinators are responsible for supporting our exceptional workplace experience to all employees visitors contractors and courier partners while ensuring an optimal use of resources. You will be supporting our Regional Workplace Manager Central and wider Real Estate & Facilities teams to ensure our workplace functionality comfort safety sustainability and efficiency; that our office is properly set up for collaboration and focus as well as providing remote support for any smaller satellite sites.

What youll be doing

• Own the day-to-day implementation of policies procedures and programs that assure a well-managed well-maintained building which accommodates the safety of the occupants and visitors.
• Be the go-to point to manage requests from employees related to office operations through Slack email and our ticketing system escalating to the Regional Workplace Manager Central or wider Real Estate & Facilities teams / other internal teams as required.
• Help create and update our office wide communications and technology systems and training materials related to office practices.
• Manage office supplies and consumables (stationery swag janitorial products snacks and beverages) selection ordering and inventory.
• Cross-Team collaboration (IT and People Operations) to update seating plans occupancy reports team relocations and onboarding / off-boarding protocols.
• Assist the Regional Workplace Manager Central to conduct regular office walkthroughs to ensure service expectations are met.
• Support Site Wide Event coordination creating and communicating processes for employees to self manage internal events and coordinating workplace specific event related tasks such as cleaning room setup and building specific protocols.
• Assist the Regional Workplace Manager Central in providing education and training to Vendor Partners including Receptionists and Facilities Managers on Wolt values and practices.
• Assist with Reception and Mail and package organization and distribution duties as required presenting a professional and welcoming first contact to all visitors.
• Manage Key registers and access authorisation as required by the Regional Workplace Manager Central.
• Provide backup support for the Regional Workplace Manager Central for sickness and holiday cover.

What we look for

• Experience in Office or Facilities Management fields in a global organization within a fast-paced and high growth environment.
• Self motivated and proactive with confidence in knowing when to make a decision and when to seek further clarification.
• Strong and passionate Customer focus.
• Excellent written and verbal communication skills in English and the local language..
• Comfortable collaborating in person with a diverse audience as well as remotely and dynamically using digital tools such as GSuite Slack and Zoom.
• Event Management experience a bonus.
• Strong organizational and multitasking abilities.
• Demonstrable problem solving skills with the ability to make fast and quality decisions based on current occupant team and department needs

Compensation

The successful candidates starting pay will fall within the pay range listed below and is determined based on factors such as the candidates skills experience and qualifications. Please note that the starting pay may vary if the candidate does not fully meet the expectations as outlined in this job posting.

The salary below is the monthly salary range for this position.

To learn more about our benefits please do not hesitate to bring this up with our Talent Acquisition Partner!

Our Commitment to Diversity and Inclusion

Were committed to growing and empowering a more inclusive community within our company industry and cities. Thats why we hire and cultivate diverse teams of people from all backgrounds experiences and perspectives. We believe that true innovation happens when everyone has room at the table and the tools resources and opportunity to excel.