Executive Assistant to the Executive Director (Rabbi/CEO)

Hillel at Dartmouth College

Role Overview

The Executive Assistant (EA) serves as a strategic administrative and relational partner to the Executive Director who also functions as Hillel at Dartmouths rabbi and senior Jewish educator. This role supports a leader whose responsibilities span major donor engagement Jewish teaching worship pastoral counseling community leadership and organizational management.

The EA ensures that the Executive Directors time relationships and priorities are managed with exceptional professionalism discretion and sensitivity enabling the ED to focus on advancing Hillels mission nurturing students and cultivating philanthropic support.

This is a fulltime exempt position (approximately 40 hours per week) with occasional evening or weekend hours for events.

What Youll Do

Executive Support & Strategic Coordination

• Manage a complex dynamic calendar that balances donor meetings teaching commitments pastoral counseling sessions student engagement and organizational leadership.
• Prepare the ED for meetings classes donor conversations board meetings and community events.
• Help prioritize commitments and protect time for teaching student care and strategic initiatives.
• Coordinate communication across the staff team to ensure follow-through on key initiatives.

Donor Relations & Advancement Support

• Prepare donor briefing research profiles and followup communications to support the EDs majorgift portfolio.
• Maintain donor records and stewardship plans in collaboration with the development team.
• Draft polished correspondence acknowledgments and proposals that reflect the EDs voice and the organizations values.
• Process and deposit incoming gifts ensuring accurate record-keeping and timely acknowledgment.
• Serve as a warm and professional liaison to donors when the ED is traveling or unavailable

Support for Rabbinic Educational and Pastoral Responsibilities

• Protect time for teaching preparation curriculum development and Jewish learning initiatives.
• Scheduling pastoral counseling sessions with students with sensitivity and confidentiality
• Coordinate logistics for classes holiday programming lifecycle events and educational offerings.
• Maintain confidential pastoral records with care and discretion.

Travel & Logistics Management

• Coordinate all aspects of travel for donor visits conferences and community events.
• Prepare travel itineraries and briefing materials
• Adjust plans as needed to accommodate schedule changes or delays
• Ensure smooth transitions between travel and on-campus responsibilities

Office & Operational Leadership

• Maintain systems for scheduling communication and document management.
• Oversee student alumni and donor databases ensuring information is accurate up-to-date and compliant with privacy standards.
• Manage relationships with vendors and service providers to ensure smooth operations and timely delivery of services.
• Manage payroll administration including submitting payroll entering new employees into the system and ensuring accurate and timely processing.
• Serve as a first point of contact for students donors board members and community partners seeking the EDs time.
• Manage sensitive information with discretion.
• Support board meetings by preparing materials and tracking action items.

Project & Initiative Management

• Track progress on key initiatives related to fundraising student engagement and Jewish learning.
• Conduct research and prepare summaries to support decision-making.
• Coordinate special projects such as donor events educational programs and holiday celebrations.
• Identify opportunities to streamline processes and improve organizational efficiency.

What Youll Bring to the Job

• Pastoral Sensitivity: Understands the emotional and spiritual dimensions of the EDs work with students.
• Strategic Judgment: Anticipates needs and helps the ED balance donor educational and pastoral priorities.
• Relationship Stewardship: Builds trust with donors students and stakeholders through warmth and reliability.
• Operational Excellence: Creates systems that enhance efficiency and reduce friction.
• Mission Alignment: Demonstrates commitment to Jewish life student wellbeing and Hillels values.

Qualifications

• Bachelors degree preferred in business communications nonprofit management higher education Jewish communal service or a related field; equivalent combination of relevant experience and education will be considered.
• 3-5 years of experience supporting a senior executive ideally in a university nonprofit or faithbased environment.
• Exceptional organizational skills and the ability to manage multiple priorities in a fastpaced setting.
• Outstanding written and verbal communication skills including the ability to draft polished and sensitive correspondence.
• High emotional intelligence warmth and professionalism when interacting with students donors and community members.
• Comfort working in a Jewish educational and pastoral environment; familiarity with Jewish life and culture is strongly preferred.
• Strong proficiency with office productivity tools CRM systems and digital communication platforms.
• Ability to travel occasionally to support events or donor engagements.

What Youll Receive

• Salary range: $ annually commensurate with experience and qualifications.
• A competitive benefits package including health insurance paid time off and retirement contributions.
• Access to professional development mentoring and skill building opportunities
• Open workspace in a hospitable and comfortable setting
• Opportunity to work alongside a talented team of professionals who enjoy their work

About Hillel at Dartmouth

Hillel at Dartmouth is a vibrant studentcentered hub that enriches the lives of Jewish students of all backgrounds through warm community rich Jewish learning and a deep connection to Jewish life culture and Israel.

Through studentled initiatives and staff mentorship Hillel at Dartmouth helps students shape their own Jewish journeys and create welcoming spaces for friends of all backgrounds.

Today Hillel at Dartmouth regularly connects with nearly all of Dartmouths approximately 400 Jewish undergraduates many of its 200 Jewish graduate students and a diverse group of nonJewish students who join for meals programs and community.

The Roth Center for Jewish Life is located in the heart of the campus. The Roth Center offers the stunning Alperin/Kirsch Sanctuary an open space that hosts dining meetings and religious services; the impressive Koreman Library; the fully functional Rauch Kitchen and stocked snack pantry; offices and classrooms; and two student lounges (Lappin and Rosen). The Upper Valley Jewish Community a regional synagogue is also housed in the Roth Center.

Hillel at Dartmouth is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world and envisions a world where every student is inspired to make an enduring commitment to Jewish life learning and Israel.

About Hanover New Hampshire

Are you looking for a place to live and work that perfectly balances nature culture and community If so consider Hanover New Hampshire. Hanover is a charming college town located along the Connecticut River in the scenic Upper Connecticut River Valley. Hanover offers a variety of recreational opportunities such as hiking biking skiing kayaking and golfing. The town also boasts a vibrant arts and entertainment scene with museums theaters galleries and festivals. Hanover has been rated among the best places to live in America by CNN and Money magazine thanks to its high quality of life excellent schools low crime rate and friendly people. Hanover is located 2 hours from Boston 3.5 hours from Montreal and 4.5 hours from New York City with a range of convenient transportation options. If you are looking for a rewarding career in a beautiful and dynamic town Hanover is the place for you!

About Hillel International

In 1923 Rabbi Benjamin Frankel started Hillel with humble means a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at nearly 1000 colleges and universities across North America and around the world. As Hillel evolves as an organization the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life learning and Israel and train them to become the next Jewish leaders.

Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.