Office Administrator

About Us

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over800 employees spanning the fields of Engineering Geoscience Software Geomatics Data Science Accounting Administration Health & Safety and Human Resources. Alongside our clients and industry partners BGC works collaboratively as One Teamdedicated to solving the worlds mostcritical applied earth science hasoffices locatedacross Canada the United States Chile the Dominican Republic and Australia.

Our flat management structure creates a culture of innovation excellence and transparency and a casualdynamicand inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.

We believe in One Team Excellence Curiosity Common Sense and Clarity.

The Role

BGC is looking for a highly motivated and organized Office Administrator to join our Toronto Team. The ideal candidate would be a self-starter who values teamwork takes initiative and takes pride in their this office-based role you willbe responsible forsupporting a range of administrative needs and collaborating with your fellow administrative teammates across BGC. You will report to the Toronto Office Manager and BGCs Administration Team Lead and will be working in a fast-paced dynamic consulting environment alongside our Engineers Geoscientists and other BGC teams.

Responsibilities

• Liaise with building management and local vendors for repairs maintenance and security.

• Shipping and receiving both domestic and international with the ability to lift 40lbs.

• Reception duties including receiving visitors and vendorsprintingand scanning.

• Maintain office organization various office equipment and supplies inventory.

• Coordinate onboardinglogisticsfornew staffand act as a general resource for new hires.

• Plan office and company social events and meetings including catering.

• Approve office related invoices and complete office credit card reconciliations.

• Coordinate travel and accommodationlogisticsfor staff and clients.

• Support coordination of internal and external training courses for staff.

• Support workspace planning initiatives officerenovationsand expansions.

• Maintain uptodateofficefiles and resources ensuring office and local Admin Teams channels arewell managedandorganized

• Work with BGCs IT Team to support local office needs inventory organization and functionality of IT and AV equipment

• Occasional in-person short-term travel to provide in-person support to Kingston office.

• Support the Toronto Office Manager office staff and greater BGC Administrative Team as needed.

• Perform other tasks as.

Required Education Experience & Competencies

• Minimum 10 years of relevant work experience
  

• Proactive and self-motivated

• Reliable adaptable and able to pivot with changing priorities

• Excellent verbal written communication and organizational skills

• Ability to prioritize tasks to meet deadlines with attention to detail

• Collaborative approach to working in a team environment

• Proficient in MS Office products and Adobe Acrobat

• Comfortable with learningnew technologyand software

• Ability to work both independently and as part of a team

• Commitment to promoting office and team culture and values

Company Benefits

BGC offersour employees the following:

• Our One Team culture supporting health wellnesssafetyand diversity

• Comprehensive benefits package:

• • Health Dental and Vision coverage

• • LTD Life AD&D and Business Travel Insurance

• • Employee Assistance Program

• • Paid Time Off: Vacation Sick Holidays

• Parental leave top ups

• Professional development and mentoring opportunities

• Flat management structure

• Social and wellness activities

• Casual and professional work environment

Compensation

The estimated base salary range for this position is $60000- $75000CAD per annum however base pay will becommensuratewith job-related knowledge skills and experience. BGCs compensation package also includes adiscretionary bonus plantraining allowanceand comprehensive medical and dental plan.

EquityDiversityand Inclusion

BGC Engineering Inc.strives to create a workplace where equity diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality ensure fairness and create a welcoming environment foreveryone. As an equal opportunity employer we encourage applications from all candidates including those experiencing inequity such as racialized individuals Indigenous People women people of diverse sexual orientations identities and expressions veterans individuals with disabilities people of all faiths nationalities marital status ages and family status. Forassistanceor accommodation with your application please contact us at.

Disclosures

(1)At BGC we use Artificial Intelligenceto streamline parts of the recruitment process however all decisions about candidateselectionand advancement continue to be made by our hiring team.

(2)This opportunity reflects an existing role within the organization that is being filled due to internal team changes.

(3)This posting will remain open until the position has been filled.

(4) Privacy Notice:Bysubmittinganapplication you are consenting toBGC Engineering Inc.using and storingprovidedinformation about you for monitoring purposes relating to your application or future employment.

Required Experience:

Senior IC