Senior Submission Coordinator

The Company

Martinus is a 100% Australian owned and operated rail construction company working on some of Australias largest rail infrastructure projects. We are a company that focuses on finding people who are the right fit into our company culture as much having the right skills and experience. We encourage learning experimentation and out of the box thinking and we know that fun is a vital element of an engaged and productive workplace. We value the importance of balance between work and family life; and promote this philosophy throughout the company.

The Role

This role is responsible for ensuring that tender submissions EOIs and proposals are compiled and submitted on time according to requirements.

The Senior Submissions Coordinator works closely with the Bid and Submissions teams and key stakeholders across the business to collate and compile all required information. As 2IC to the Submissions Manager and taking ownership of smaller bids the role drives bid planning and development and utilises strong writing editing and proofreading skills to ensure high quality submissions

Tasks & Responsibilities

Pre-Submission

• Attend bid planning and strategy meetings
• Assist in the development of key messaging and bid strategy
• Review tender opportunities
• Develop writing and coordinators check-list
• Advise Sharepoint folder structure set up permissions and maintenance
• Maintain and build on proposal document knowledge bank including CVs submission templates project sheets and capability statements in SP and AutogenAI library

During Submission

• Coordination of tender submissions EOIs and proposals from beginning to end
• Interface management and drive engagement with Section Champions and SMEs
• Submission document management (traffic lights and meta data updates)
• Email notification of Bronze Silver and Gold deadlines to Leads and SMEs (contributors)
• Maintain consistent messaging across all documentation and uphold the highest standard in proposal presentation
• Run submission check in meetings and follow up on actions
• Drive content creation in AutogenAI as required
• Editing and proofing of documents before final review
• Ensure a high attention to detail with an emphasis on accuracy and thoroughness
• Organisation and management of technical information between various and multiple business units
• Coordinate multiple concurrent proposals effectively in a timely manner
• Gathering sorting and proofing of information from various departments and stakeholders
• Ensure a professional presentation that adheres to company styles
• Work closely with the graphic designer to format bid content and production
• Prepare Mandatory Responses where required
• Support Bid Manager and Submissions Manager as required
• Edit existing content and write new content as required
• Involvement in tender meetings with various and multiple stakeholders
• Management of Bid Writers regarding writing and editing of Returnable Schedule Resourcing and coordination of Section Champions and SMEs to ensure Bronze Silver and Gold deadlines are met

Qualifications & Experience

• Formal Studies in related discipline
• Minumum 6 years experience in bid/tender coordination role or similar
• Construction/Infrastructure experience essential
• Advanced knowledge of Office 365 (including Excel Word Power Point Share Point)
• Knowledge of Adobe Suite
• Strong Knowledge of AutogenAl