Legal Assistant

Our busy legal firm is looking for an efficient organized legal assistant to help our attorneys and paralegals assist clients and ensure were operating efficiently. Youll assist with the preparation of legal documents and handle all office correspondence including answering phone calls and emails arranging meetings and travel and reminding the team of upcoming deadlines. If you have experience in a law firm environment work well under pressure and are looking for a rewarding opportunity in the legal industry we want to connect with you.

• Greet clients and answer phones at both offices; triage prospective client calls using our intake procedures and make sure every inquiry is properly logged and routed to the right team member
• Provide logistical support for estate planning and estate administration signing meetings: prepare packages coordinate notary and witnesses attend meetings and complete all post-signing tasks the same day
• Keep both offices running: daily mail distribution and scanning document filing and shredding billing statement preparation and client file maintenance in Smokeball
• Support the Estate Planning Legal Assistant with trust funding follow-up correspondence and client communication tasks as directed
• Prepare materials and folders for client consultations and intake appointments
• Proofread documents and correspondence before they go out
• Work in Smokeball Lawmatics and other firm systems we will train you on all of it

• Warm professional and calm under pressure the clients we serve are often going through one of the hardest times of their lives and the way you answer the phone matters
• Organized and reliable: you follow through you dont drop tasks and you take ownership of your work without needing to be reminded
• Comfortable traveling between Hamburg and Wyomissing offices on a regular weekly schedule both are accessible in the greater Berks County area
• Strong written communication skills: accurate spelling grammar and attention to detail are essential in this role
• Tech-comfortable: proficiency in Microsoft Office and a willingness to learn document management and legal software
• Prior experience in a law firm financial services office medical practice or other professional services environment is a plus
• Prior experience or familiarity with estate planning probate or estate administration is a plus but not required
• Interest in growing into a legal assistant career this role has real room for development for the right person

Required Experience:

Junior IC