Staff Accountant

Title:Staff Accountant

Level:Mid

Department:Admin

Reports to:Chief Financial & Operations Officer(CFOO)

Salary Range:$70K-$80K

Location:Chantilly VA

FLSA Status:Exempt

This position is in-office. Upon completion of the 90-day probationary period it will transition to a hybrid schedule.

About Us:

Shelter Housewasestablishedin 1981 as a grassroots responder to the homelessness crisis in Fairfax the organizationsinception we have adapted and grown to meet community needs all while working in partnership with government and private partners and community members. Today Shelter House is a successful and reputable organization of over100employees committed to preventing and ending homelessness and domestic the last year our compassionate team of individuals changed the lives ofnearly 2000individuals half of which were children. Our Cultureis builtfrom our Core Values of Inclusivity Collaboration Accountability Respect and Empowerment (iC.A.R.E.)

About the Role:

TheStaffAccountantis responsible forsupporting the day-to-day financial operations of Shelter House including processing transactionsmaintainingaccuratefinancial recordsassistingwith budget monitoring and grant reporting and preparing documentation for audits. This position ensures financial compliance with internal policies and external funder requirements while providing analytical support to the Finance Department. TheStaffAccountanttakes direction from andworkscloselywith the ControllerAccounting Managerand CFOOand collaborates with staff across the organization to support financial accuracy and accountability.

How you will contribute:

Duties andResponsibilities:

• Process and record vendor invoices and payments in QuickBooks

• Maintainaccuratecoding and classification of expenses

• Prepare checks for staff reimbursements and vendor payments

• Reconcile bank accounts credit cards and grant-specific general ledger accounts

• Prepare and post journal entries including accruals and allocations

• Monitor program and grant spending to ensure alignment with approved budgets

• Assistwith preparing financial reports for internal stakeholders and funders

• Support the development and maintenance of grant budgets and forecast projections

• Provide budget and disbursement support to internal teams and program managers

• Assistwith variance analysis and reporting to the Controller CFOOand management

• Prepare invoices for government and private fundersin accordance withgrant agreements

• Track and reconcile grant revenue and expenditures across multiple funding streams

• Ensure compliance with grant-specific financial and documentation requirements

• Maintainaccurateand organized physical and electronic financial records

• Support audit preparation by gathering documentation andassistingwith audit schedules

• Assistin the preparation of workpapers for the external audit and funder reviews

• Provide backup support for payroll processing as needed

• Respond to staff inquiries related to budgets disbursements and financial procedures

• Work collaboratively with the finance team on ongoing projects and problem-solving

• Assist the Controller CFOOand management with financial data analysis and decision-making

• Contribute to process improvements and special projects as assigned

• Other duties as assigned

About You:

Required:

• Bachelors degree in Accounting Finance or a related field

• Minimum of three (3) years ofhands-onaccounting experience preferably in a multi-fund environment orcommensurateexperience or education

• At least two (2) years of nonprofit accounting experience with exposure to grant compliance and funder reporting orcommensurateexperienceor education

• Strong understanding of Generally Accepted Accounting Principles (GAAP) and nonprofit financial standards

• Proficiencyin Microsoft Office suite particularly Excel

• Experience using accounting software such as QuickBooks or comparable systems

• Demonstrated ability to work independently with minimal supervision and collaboratively as part of a team

• Excellent verbal and written communication skills with the ability to present financial information clearly

• Strong organizational and time management skills with the ability to prioritize and manage multiple projects simultaneously

Preferred:

• Experience working in a matrixed organization or multi-program nonprofit

• Familiarity with federal and state grant requirements and Uniform Guidance (2 CFR Part 200)

• Experience preparing for and supporting external audits including audit schedules and documentation

• Detail-orientedwith a continuous improvement mindset anda proactiveapproach to problem-solving

• Ability to adapt in a fast-paced mission-driven environment with shifting priorities

• CPA candidate or coursework toward CPA designation is a plus

Physical Requirements:

1. Annual TB Testisrequired

1. Ability to sit or stand forlong periods

1. Ability to lift items weighing 10-20 pounds

Benefits:

• Medical Dental & Vision Insurance

• 401K contributions with a 4% employer match

• 13 Paid Holidays 2 Floating Holidays and the opportunity to take your Birthday Off

Required Experience:

Staff IC