Family Assistant & Household Manager to Aspen Founder + Family

Family Assistant & House Manager

We are seeking a highly capable detail-oriented Family Assistant & House Manager to support a dynamic high-functioning family based primarily in Aspen CO with additional time in Weston CT and the occasional trip to other residences.

This role is the operational heart of the household responsible for ensuring that daily life runs seamlessly homes are fully functional and organized and the familys logistics are proactively managed with precision and care.

You will partner closely with the Chief of Staff while owning the execution of household operations family logistics vendor coordination and property management. This is an ideal role for someone who takes pride in creating order anticipates needs before they arise and enjoys supporting a family in a hands-on high-responsibility environment.

Who You Are

You are a highly organized operator with a strong service mindset who thrives in a fast-moving multi-home environment.

You bring:

• Exceptional attention to detail and follow-through
• Strong judgment and problem-solving ability
• A proactive no-task-too-small mentality
• Comfort managing both logistics and hands-on household needs
• Emotional intelligence and ease working around children caregivers and staff
• A calm grounded presence with a high standard of excellence

You enjoy being the person who ensures that everything from schedules to supplies to spaces runs smoothly and predictably.

Key Responsibilities

Family Logistics & Household Operations

• Manage calendars scheduling and prioritization across all family and household contacts including doctors teachers healthcare providers tutors therapists vendors and school programs.

• Coordinate logistics for childrens activities appointments and school communication; proactively communicate daily and weekly schedules to family members caregivers and relevant stakeholders.

• Serve as the central point of coordination for household staff (nannies housekeepers vendors) ensuring responsibilities are clearly defined and consistently executed.

• Oversee household inventory across all residences ensuring groceries sundries supplies pet needs and childrens clothing are stocked organized and proactively replenished.

• Manage household ordering across multiple properties including researching sourcing and purchasing items required for fully functional homes (appliances materials supplies etc.).

• Manage incoming mail and correspondence ensuring proper routing to family office tax and finance contacts as needed.

• Oversee package management returns and dry cleaning logistics.

• Support birthday and holiday planning including logistics travel coordination decorating and gift preparation.

• Provide day-to-day personal support to the principal including scheduling personal care (haircuts etc) in alignment with travel and professional commitments.

Vendor Management Property Operations & Financial Coordination

• Oversee vendor onboarding scheduling and ongoing management across all properties examples include: lawn care snow removal pool service HVAC plumbing and general maintenance.

• Obtain quotes coordinate services and manage vendor payments while ensuring quality and timeliness.

• Track contracts billing and financial reconciliation related to household operations ensuring alignment with budgets and accurate record-keeping.

• Liaise with design teams contractors and architects to support ongoing property projects and ensure forward progress.

• Maintain seasonal readiness across residences ensuring appropriate services and maintenance are proactively scheduled.

• Track service schedules and maintenance records for household assets including vehicles ensuring timely servicing and documentation.

• Manage health insurance claims and reimbursement processes ensuring proper submission and follow-through.

Hospitality Food & Household Care

• Oversee daily household readiness ensuring spaces are tidy organized and welcoming.

• Plan and support food preparation to maintain healthy daily routines for the children including preparing healthy simple nightly dinners Monday through Thursday (prep cook and cleanup)

• Occasional support of the children with assistance from a childcare provider as needed particularly during travel or when parents are away

• Maintaining indoor plants and ensuring regular care

• Managing dishwasher cycles trash removal and daily household resets

Communication Organization & Systems

• Serve as a polished and thoughtful representative of the family in interactions with vendors partners and stakeholders.

• Maintain clear communication across all household stakeholders ensuring alignment and follow-through.

• Track tasks commitments and open loops to ensure nothing falls through the cracks.

• Organize and maintain information across systems (Google Drive email calendars notes documents).

• Implement and refine systems that improve household efficiency and organization.

• Identify operational gaps and proactively solve them.

• Maintain strict confidentiality and discretion at all times.

Qualifications

• 47 years in household management family assistant or related operational role
• Experience supporting a high-functioning household
• Strong organizational and multitasking abilities
• Excellent communication skills
• High level of discretion and professionalism
• Comfort managing both logistical and hands-on responsibilities

Preferred

• Experience managing multiple residences
• Familiarity with Aspen or similar seasonal environments
• Experience coordinating vendors and property operations
• Background in hospitality or service-oriented roles

Traits That Win This Role

• Proactive and anticipatory
• Detail-obsessed and highly reliable
• Service-minded with strong execution
• Warm grounded and emotionally intelligent
• Comfortable in both structured and fluid environments
• Takes ownership and pride in outcomes
• Low ego high accountability

Why This Role Is Unique

This is an opportunity to operate at the center of a thoughtful high-performing household connected to meaningful work across business wellness philanthropy and real estate.

You will play a critical role in creating the infrastructure of daily life ensuring that everything functions smoothly so the family can focus on what matters most.

Compensation & Structure

Compensation: $110000$130000 base bonus benefits

Schedule: Full-time with flexibility based on family needs

Location: Primarily Aspen CO with travel to other residences