Executive Assistant, SVP Principal, Institutional, & Major Giving

NRDC (the Natural Resources Defense Council) works to safeguard the Earth its people its plants and animals and the natural systems on which all life depends. NRDC combines the power of more than 3 million members and online activists with the expertise of some 800 policy advocates lawyers scientists and communication experts to confront the climate crisis protect nature ensure the rights of all people to clean air clean water and healthy communities. As an international nonprofit environmental organization NRDC is working to address the worlds most urgent environmental challenges and advance innovative science-based and enforceable solutions.

Since our founding in 1970 NRDC has helped craft and deliver many of Americas foundational environmental laws including the Clean Air Act Clean Water Act and Safe Drinking Water Act. Today we continue to lead in advancing and defending strong environmental protections at the local state federal and international levels as well as through the marketplace. Our team works across the United States and around the world from offices in Chicago Los Angeles New York City San Francisco and Washington D.C. as well as in Beijing and New Delhi (a subsidiary of NRDC India Pvt. Ltd.).

Supported by our members and online activists NRDC is driving impactful solutions that confront the climate crisis defend nature and safeguard public health acrossAsia Africa and the Americas. At NRDC we believe lasting change happens when people bring their talent passion and expertise together for a common purpose: to build a cleaner healthier and more resilient world. Learn more at

Position Summary

The position you are applying forispart of the bargaining unit represented by The Washington Baltimore News Guild (WBNG /The Newsguild-CWA Local 32035).

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions:

Administrative Support for the SVP & Revenue Teams

• Provide calendar and scheduling management for the SVP; support scheduling for teams within the Principal Institutional & Major Giving portfolio as needed.
• Arrange domestic and international travel for the SVP; provide travel support for other team members as needed.
• Prepare expense reports process invoices and support administrative compliance including time sheet management.
• Draft proofread and coordinate internal and external correspondence for the SVP and team leadership.
• Prepare materials for SVP for internal meetings with leadership and crossdepartmental partners and document SVP-owned action items. This includes intra- and multi-department meetings such as the Management Forum Development Leadership Team and the Development Executive Team amongst others.
• Support administrative elements of hiring processes and HR coordination for teams reporting to the SVP.

Project Coordination Across Principal Institutional & Major Giving

• Coordinate special projects initiated by the SVP ensuring clarity of timelines deliverables and responsibilities.
• Track progress on SVP related deliverables; proactively flag risks to keep timelines on track.
• Assist with planning retreats presentations team meetings and cross departmental convenings.
• Participate in cross-team coordination with Institutional Operations and Major Gifts partners to ensure consistent administrative practices.
• Collect and circulate weekly news relevant to fundraising priorities and donor landscapes.

Portfolio Support

• Coordinate logistics for high-level funder meetings in collaboration with the Presidents Office and other leadership support teams (scheduling prep calls materials onsite staffing).
• Assist in preparing briefing materials for principal level donor meetings.
• Record donor meeting debriefs and prepare detailed contact reports.
• Partner with Operations coordinators to maintain database integrity and manage shared resources (e.g. Principal Gifts SharePoint Asana Salesforce).
• Support early stage donor and prospect research and prepare short written summaries; submit formal research requests as needed.
• Support agenda development and logistics for team meetings.

The above list of duties is not comprehensive but generally demonstrates the types of matters under this positions responsibility. Other duties may be assigned.

Minimum Education & Experience

• High school diploma required.
• BA/BS degree or equivalent work experience preferred.
• 5 to 7 years administrative or office management experience including 3 years experience in an Executive Assistant or equivalent role.

Skills Abilities Competencies

• Advanced proficiency in Microsoft Office (PowerPoint Word Excel); Salesforce Asana and Tableau experience a plus.
• Exceptional organizational project management and coordination skills with the ability to manage multiple priorities and deliver high-quality results in a fast-paced environment.
• Proactive detail-oriented problem solver with strong research analytical and communication skills; able to translate complex information into clear insights and recommendations.
• Skilled at supporting senior leadership by balancing strategic initiatives with day-to-day execution and administrative excellence.
• Collaborative creative thinker who works effectively across teams and represents leadership with professionalism and diplomacy.
• Willingness to travel domestically (approximately 5%) and a strong commitment to organizational mission and values.
• Commitment to NRDCs mission values and DEI principles are essential.