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Job Description Summary:

Job Description:

Position Summary and Purpose
The Manager Compliance & Leave Administration is responsible for leading and overseeing the organizations leave of absence administration and human resources compliance functions. This role serves as a subject matter expert on federal state and locally mandated leave programs internal leave policies and legally required HR compliance activities within a complex healthcare environment.

The Manager ensures consistent fair and compliant application of leave and compliance practices across the organization while leading a team responsible for leave administration regulatory reporting and licensure and certification tracking. This role partners closely with HR Legal Payroll Benefits Talent Management and operational leaders to mitigate risk and support both regulatory and organizational requirements.
Essential Functions:
Leave of Absence Administration
Provide strategic and operational oversight for all leave of absence programs including but not limited to:
FMLA
State and local leave laws (e.g. paid family and medical leave programs)
Short-term and long-term disability coordination
Military leave jury duty ADA-related leaves and organizational leave policies
Serve as the internal subject matter expert on leave-related legislation and regulations monitoring changes and ensuring timely implementation
Ensure leave policies and practices are applied consistently equitably and in compliance with all applicable laws and organizational standards
Partner with HR business partners benefits and payroll to ensure seamless coordination of leave administration and pay practices
Oversee vendor relationships related to leave administration if applicable ensuring service level expectations and compliance standards are met
Lead the review interpretation and continuous improvement of leave policies procedures and employee communications
Compliance & Regulatory Oversight
Oversee HR-related compliance activities including but not limited to:
EEO-1 reporting
Affirmative Action Planning (AAP)
State and federally required workforce reporting
Ensure accuracy timeliness and audit readiness of all required compliance documentation and submissions
Act as a liaison with internal legal compliance and external regulatory agencies as needed
Develop and maintain internal controls documentation standards and processes to mitigate compliance risk
Ensures compliance with all regulatory and organizational requirements throughout the employee onboarding process including verification and completion of education and licensure background checks employee health requirements Form I 9 and other new hire documentation.
Licensure & Certification Management
Provide oversight for the tracking and verification of required licensure certifications and credentials for applicable job profiles across the healthcare system
Ensure compliance with regulatory accreditation and organizational requirements related to staff qualifications
Establish monitoring processes and escalation protocols for expiring or non-compliant licenses or certifications
Partner with talent acquisition workforce development and operations to ensure compliance throughout the employee lifecycle
People Leadership & Team Management
Lead coach and develop a team responsible for leave administration and compliance functions
Establish clear performance expectations workflows and quality standards
Foster a customer-focused detail-oriented and service-driven team culture
Identify opportunities for automation process improvement and enhanced employee experience
Other Functions:
Demonstrated expertise in FMLA ADA and state-mandated leave frameworks.
Experience managing or leading teams within an HR or compliance function.
Strong knowledge of HR compliance requirements in healthcare or highly regulated environment.
Proven ability to interpret legislation and translate regulatory requirements into practical compliant processes.

Additional Job Description:

Job Requirements
(Education Experience Licensure and Certification)
Education: Bachelors degree in Human Resources Business Administration Healthcare Administration or a related field (or equivalent experience).

Experience: Minimum of five (5) years of progressive experience in:
Leave of absence administration (federal and state).
HR compliance and regulatory reporting.

Preferred Qualifications:
Experience working in a large multi-state healthcare organization.
Professional certification such as SHRM-CP/SHRM-SCP PHR/SPHR or equivalent.
Experience with leave administration vendors and HRIS systems.
Familiarity with accreditation and licensing requirements specific to healthcare roles.

Job Competency:
Knowledge Skills and Abilities critical to this role:
Subject matter expertise in leave administration and HR compliance
Strong analytical and problem-solving skills
High attention to detail and accuracy
Ability to balance compliance rigor with employee-centered service
Excellent leadership coaching and communication skills
Ability to work effectively across multiple functions and levels in the organization
Proficiency with Microsoft Office (Word Excel PowerPoint)

UofL Health Core Expectation:
At UofL Health we expect all our employees to live the values of honesty integrity and compassion and demonstrate these values in their interactions with others and as they deliver excellent patient care by:
Honoring and caring for the dignity of all persons
Ensuring the highest quality of care for those we serve
Working together as a team to achieve our goals
Improving continuously by listening and asking for and responding to feedback
Seeking new and better ways to meet the needs of those we serve
Using our resources wisely
Understanding how each of our roles contributes to the success of UofL Health