Housing Services Portfolio Coordinator

ABOUT US

Almost 1.2 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2041. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canadas Best Employers by Forbes we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program- With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.

• Employer of Choice- Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.

• Benefits and Wellness- Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health dental and life insurance access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for day-to-day products and services.

• Inclusive and Diverse Workforce- Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.

WHAT YOULL BE DOING

• Coordinates or leads various projects or programs as assigned; assists in developing project plans costs timelines and resources and coordinates all aspects of projects; participates in project planning with accountability for project goals timelines and expectations; works with project team for the successful delivery of projects.
• Liaises with Branch and Regional Department staff regarding the development and delivery of projects and initiatives to address the facility requirements of the Departments portfolio.
• Participates in multi-disciplinary teams and in external and internal committees to evaluate initiatives including compliance with project standards.
• Participates in the development of the annual and multi-year capital plan.
• Works directly with Branch staff to understand program/project operational concept objectives and approach to service delivery.
• Acts as a resource to Branch staff on projects and assists in resolving issues to ensure corporate standards and applications are maintained.
• Chairs or takes active role on committees or work groups for projects; conducts research and makes recommendations or implements changes as required.
• Develops or assists with project plans and objectives; monitors progress against plans; controls and modifies project as required and provides regular updates to the Supervisor.
• Develops or assists with Branch design guideline and standards.
• Prepares reports and proposals and gathers background material related to special projects.
• Conducts research and consults with Branch staff on issues and processes as requested.
• Develops and maintains databases for project management including scheduling costing contract documents etc. for Branch projects.
• Assists in implementing future program and operational needs required to enhance Branch productivity.
• Consults with Branch staff and contributes to the design development testing modification and implementation of evaluation and benchmarking and measurement tools.
• Identifies key performance indicators and assists management staff in determining how they are to be measured.
• Develops strong working relationships with key staff members in the assigned functional areas.
• Assists the Supervisorand Branch staff in determining business processes mapping and workflows.
• Collects data andbusiness requirements based on specific customer needs and coordinates workflow mapping with stakeholders.

WHAT WERE LOOKING FOR

• Successful completion of a Community College Diploma in Architectural Interior Design Business Administration or Engineering Sciences or related field or approved equivalent combination of education and experience.
• Certified Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) or Certified Business Analyst Professional (CBAP) or demonstrated experience and knowledge equivalent to the skills acquired through the completion of one of these programs.
• Minimum three (3) years related experience in building construction facility management or interior design for a variety of buildings involving the development of designs plans and specifications and contract administration.
• Experience in project and program management and planning research business planning workflow and process mapping and design.
• Knowledge of the theory principles and practices related to project program and/or portfolio management building design and construction and maintenance related to structural architectural and engineering disciplines.
• Knowledge and ability to identify and develop performance indicators to analyze data and evaluate trends and recommend process improvement changes to enhance operational efficiencies and effectiveness.
• Knowledge of the Branchs operations programs and services.
• Knowledge of and demonstrated ability in corporate core competencies including Communication Innovation Teamwork and Collaboration and Personal Ownership.