Executive Assistant to the Chief Programme Delivery and Impact Officer

Save the Children International has an exciting opportunity for an Executive Assistantto the Chief Programme Delivery and Impact Officerto join ourglobalteam.

Team purpose

The Programme Delivery& Impactdepartment drives the implementation of our strategy by ensuring that programme and advocacy delivery is done right first time at scale with impact and quality on time on budget and with compliance. We aim to strengthen and enable implementing offices ability to work in complex and hostile environments be more locally-led smarter in its sourcing and with a smaller environmental footprint. The department leads comprehensively on the organisations humanitarian and crisis response strategy including prioritisation programme quality operational delivery and interagencycollaboration and influencing.

TheChief Programme Delivery and Impact Officer(CPDIO)leadsthewhole of the Programme Delivery and Impact team with ultimate responsibility for programme implementation and quality acrossthe international programming portfoliodeliveredthrough48 Country/Response CPDIO has11direct reports including the EA.

Role purpose

To provide comprehensive administrative and organisational support to theCPDIO ensuring efficiency and effectiveness in diary management meeting preparation and travel arrangements. The role exists to enable the CPDIOto focus on strategic initiatives by managing day-to-day operational tasks autonomously whilemaintaininga high levelof confidentiality and ultimate priority for the role is to support the CPDIO and enable their success in the role. By coordinatinglogisticsandfacilitatingsmooth communication this role contributes to the overall success of Save the Childrens mission andobjectives.

• Job Title:Executive Assistantto the Chief Programme Delivery and Impact Officer
• Reports To:Chief Programme Delivery and Impact Officer
• Work Pattern:Hybrid or remotewith flexible working options available; availability must include Monday to Thursday
• Location:Any approved Save the Children International office a full list of locations that Save the Children International can hire in please visit:SCI Careers
• Required Time Zone:GMT /-1
• Contract Length:Permanent
• Right to Work:The successful candidate mustpossessthe unrestricted right to work in their current or preferred location for the duration of employment
• Language Requirements:English
• Remit:Global

PrincipalAccountabilities

Coreexecutive assistant responsibilities(priority):

• Manage complex diary schedules and organise meetings ensuring alllogisticsare coordinated and preparation materials are available in advance.
• Plan and arrange comprehensive travel itineraries including ticketing accommodation traveldocuments(incl. visas)and necessary currencies.
• Review and managetheCPDIOs inbox responding to or flagging emails asappropriateandmaintaininga well-organised email filing system
• Handlesensitive and confidential information with professionalism sound judgement anddiscretionat all times
• Track actions andfollow-upsarising from meetings correspondence and key engagements supportingtimelyprogress and accountability whererequired.
• Anticipate priorities and administrative needs byidentifyingupcoming requirements potential issues and opportunities to support effective planning anddecision-making
• Prepare andsubmitexpense reimbursementrequests for the CPDIO in thefinancial managementsystemin accordance withorganisational policy; and review expense reimbursement requestssent for the CPDIOs approval to ensure they are in line with policy before requesting final approval
• Process invoices for procurements paid directly from the CPDIO budgetalwaysensuring compliance with procurement policy
• Maintain and update departmentalmailing lists and contact lists in coordination with regional teams and global team coordinators
• Provide occasional administrative support tothe Senior Directors especially when they are acting as Officer-in-Charge for the CPDIO
• Ensure effective collaboration withpeerEAs including mutual support and efficient coordination of joint meetings
• Manage andefficientlydirect ad hoc queries;andmanage questionssubmittedvia internalemployee channels

Additionalteam support responsibilities:

• Organise and manage departmental and leadership meetings preparing agendas pre-reads andensuring all relevant updates and feedback are coordination of the Global Programme Directors monthly meeting
• Maintain thePD&Iteamsgratitude & recognition processand ensure recognitions are shared with intended recipients
• Schedule and manage independently the fortnightly PD&I Connect sessions
• Managethemonthly Horizonnewsletter
• Ad hoc administrative support to projects the CPDIO isdirectly responsiblefor

Experience and Skills

Essential

1. Significant Experience in Diary Management:Proventrack recordof managing complex schedules and organising meetings at various levels of an organisationand across multipletime zones
2. Proficient Experience in Travel Planning:Demonstratedability to plan and arrange comprehensive travel itineraries across multiple regions
3. Experience in Organising Meetings and Events: Competence in preparing agendas collating pre reads and incorporating relevant updates and feedback for departmental and leadership meetings
4. Experience in Inbox Management: Ability to review manage andmaintaina high-volume email inbox flagging and responding to emails as appropriate
5. Exceptional Organisational Skills: Ability to prioritise tasks effectively manage multiple activities simultaneously and ensure alllogisticsare coordinated seamlessly
6. Strong Communication& InterpersonalSkills:Exceptional written and verbal communication skillsalwaysexercising sensitivityjudgmentand listener and able to build andmaintainrelationships with team members partners and other stakeholders
7. Attention to Detail:Critical formaintainingdepartmental records organising meetings managing complex travel itineraries and draftingproofreadingand editing documents
8. Problem-Solving Abilities: Ability toanticipateissues troubleshoot problems independently and offer creative solutions
9. Considerable Experience in Document Preparation: Skilled in drafting editing and proof-reading a variety of professional documents including Board and SLT papers
10. DigitalConfidence:Microsoft 365proficiency;comfortable across a range of digital and collaboration platforms;proactively adoptsemerging toolsand brings genuineAIcuriosityto improvingefficiency andproductivity.

Education and Qualifications

Essential

• Comfortable withlearning to use andnavigatestandard ERP system tools (financial managementsystem procurement system online travel booking system IT ticketingsystemetc.)

Working at Save the ChildrenInternational

Save the Childrenis the worlds leading organisation for children employing save childrens lives. We fight for their rights. We help them fulfil their our work in 116 countries we put the most deprived and marginalised children first.

We know that great people make a great organisation and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career along with a collaborative and inclusive environment where ambition creativity and integrity are highly valued.

The work here is challenging but is also immensely rewarding. At Save the Children you will be in good company working with talented like-minded individuals who are determined to ensure that all children survive learn and are protected. Your contribution will help ensure childrens voices are heard at the highest levels and that we achieve our global strategyAmbition for Children 2030 and reachevery lastchild.

Diversity Equity and Inclusion and Equal Opportunities

DEI is core to our visionvaluesand global strategy. Save the Children is committed to creating a truly diverseequitableand inclusive organisation and one which will support us in our vision to ensure every childattainsthe right to survival protection development and participation.

We are committed to equal employment opportunities regardless of gender sexual orientation race colour ethnic origin nationality disability marital or civil partnership status gender reassignment pregnancy and maternity caring or parental responsibilities age or beliefs and religion. We are committed to diversifying our staff to betterrepresentthe communities we serve and actively welcome underrepresented groups to apply.

Reasonable adjustments will be made should any candidate invited to interview require this.

Application Information

Please attach a copy of your CV and cover letter with your application. A full copy of the role profile can be foundatSCI Careers. It is recommended that you save a copy of the role profile as it will no longer be available after the advert closes.

Applications will be reviewed on a rollingbasisand the job advert may be closed earlierthan advertised subject to the volume of suitable applicants. Pleasesubmityourapplication at your earliest convenience to avoid disappointment.

Due to the high volume of applications we receive only shortlisted candidates will be contacted. Candidates who are successfully shortlisted should expect to hear from us within 2 weeks of the advert deadline.

OurRecruitmentProcess

1. Application review by our recruiting team based on your CV and cover letter
2. This recruitmentwill include a written assessment
3. Two competency-based interviews with the hiring team
4. If successful you will receive a conditional offer of employment followed by your contract subject to passing background checks

We need to keep children and adultssafeso our selection process includes rigorous background checks and reflects our commitment to the protection of children and adults from employees are expected to carry out their dutiesin accordance withour Code of Conduct and all policies and procedures relating to Anti-Harassment Health and Safety Safeguarding and DEI and Equal Opportunities.

Save the Children does not charge a fee at any stage of the recruitment process.