Executive Assistant

Job Title: Executive Assistant

Location: London UK (hybrid - 2 days per week (To align with other team members generally Tues Weds and Thursdays))

Duration: 12 months contract

Rates: 260 GBP/day on PAYE (OR) 332.5 GBP/day Gross on Umbrella (Inside IR35 contract)

Job Description

The Team

• Reporting to the Head of Client Strategy and part of the overall Chief Client Office the Executive Assistant (EA) plays a pivotal role in enabling the effectiveness of the Client Strategy and Legal & Operations teams.
• This position ensures the smooth orchestration of daily operations manages high-level administrative and strategic support and facilitates strong communication across key stakeholders.
• The EA serves as a trusted gatekeeper communicator and coordination point for CCO priorities.

The Impact

• This role is critical to optimizing the Client Strategy and Legal & Operations teams productivity and strategic impact.
• The EA will manage complex scheduling prepare high-visibility materials coordinate priority initiatives and represent the Chief Client Office with professionalism and discretion.
• The successful candidate will bring organizational finesse a proactive mindset and the ability to operate confidently in a fast-paced global environment.

Responsibilities

• Serve as the primary administrative and operational support to the Head of Client Strategy and Head of Legal and Operations including calendar management travel planning meeting coordination and expense processing.
• Coordinate materials for high-level meetings including the ELT touchpoints board presentations and internal town halls.
• Maintain confidentiality while handling sensitive information and ensure leaders are well-prepared for key engagements.
• Assist with internal communications by drafting announcements memos and meeting summaries aligned to priorities and partner with internal communications for reviews and sign offs.
• Foster an environment of collaboration and high performance acting as a cultural ambassador for the Chief Client Office.
• On an ad-hoc basis support broader Chief Client Office initiatives in coordination and partnership with the EA team.

Required Skills Experience and Knowledge

• Education: Bachelors degree or equivalent experience in Business Communications Marketing or a related field preferred
• Experience: 5 years of experience in executive support roles preferably within large matrixed global organizations.
• Exceptional organizational skills and attention to detail.
• Ability to navigate complexity and prioritize effectively under pressure.
• Strong written and verbal communication skills with the ability to create clear executive-ready deliverables.
• High emotional intelligence integrity and discretion.
• Comfortable using Microsoft Office Suite Google Workspace and collaboration tools like Slack Asana or .
• Preferred: Familiarity with marketing operations or corporate communications.

Whats In It for You

• Visibility: Direct access to senior leadership and enterprise-wide strategic initiatives.
• Impact: Enable the CMO to operate at maximum effectiveness while contributing to enterprise marketing success.
• Growth: Opportunity to develop strategic project management and stakeholder engagement skills in a high-impact role.
• Culture: Join a high-performing collaborative and mission-driven team committed to excellence and innovation.