Office & Event Coordinator

We are seeking an Office & Event Coordinator position based in our Poznań location to join theOffice Management team.

Ready to help build a better future for generations to come

In an ever-changing fast paced world we owe it to ourselves and our future generations to live life ROCKWOOL we work relentlessly to enrich modern living through our innovative stone wool solutions.

Join us and make a difference!

Your future team:

As a part of the Office Management team you will support the organization on many different levels you and your colleagues will play an important role in ensuring efficient operations. From giving support to customers and employees throughout our facilities to being part of contributing to the agenda for our senior managers you make sure our business runs smoothly.

By acting with integrity and being professional driven and self-sufficient you will be successful with us. You can expect varied workdays filled with challenges in an environment where the focus is on constant improvements.

What you will be doing:

• Manage the reception team through task delegation supervision and ensure high-quality guest service while maintaining professional office standards.
• Provide functional team leadership including operational meetings workload distribution escalation handling and stakeholder management.
• Design and implement office policies establish standards and procedures measure performance and drive continuous improvements.
• Ensure efficient office operations by organizing processes managing equipment maintenance and maintaining office supplies and equipment inventory.
• Develop and maintain archiving systems manage document flow and storage process invoices and support HR administrative activities.
• Supervise the office budget cooperate with suppliers and negotiate contracts and costs.
• Coordinate business travel for employees and guests manage meeting schedules and organize internal and external meetings.
• Plan and execute internal and external events from concept to completion including venue and catering selection vendor management and event supervision.
• Support company initiatives such as CSR and employer branding manage internal communications and collaborate with management on strategic objectives.
• Provide support to the Office Manager GBS management and management team including project coordination and contractor oversight.

What you bring:

• University degree
• Similar work experience in an administrative function
• Experience in planning and executing events
• Communication and interpersonal skills
• Customer oriented approach
• Pro-active and problem-solving attitude
• Detailed oriented mindset
• Very good command of Polish and English
• Readiness to work 5 days a week from the office.

What we offer:

By joining our team you become a part of the people-centric work environment of a Danish company. We offer you a competitive salary permanent contract after the probation period development package team building events activity-based office in Poznans city center in the new prestigious office building Nowy Rynek. The building is recognized as a building without barriers which means that it is fully adapted to the needs of people with disabilities.

Our compensation package on employment contracts includes:

• An office-first approach
• Adaptable Hours: start your workday anytime between 7:00 AM and 9:00 AM
• Home office subsidy;
• Private Medical Care
• Multikafeteria MyBenefit
• Wellbeing program
• Extra Day Off for voluntary activities

and while in the office you can also use modern office space with beautiful view and high standard furniture bicycle parking facilities & showers chill-out rooms with PlayStation football table pool table board games subsidized canteen.

Interested

If you see yourself in this role we kindly invite you to apply with CV written in English.

Who are we

We are the world leader in stone wool solutions. Founded in 1937 in Denmark we transform volcanic rock into safe sustainable products that help people and communities thrive. We are a global company with more than 12200 employees located in 40 countries with 51 manufacturing facilities all focused on one common purpose to release the natural power of stone to enrich modern living.

Sustainability is central to our business strategy. ROCKWOOL was one of the first companies to commit to actively contributing to the United Nations Sustainable Development Goals (SDGs) framework and are actively committed to 11 SDGs including SDG 14 Life Below Water. Through our partnership with the One Ocean Foundation and in connection with our sponsorship of the ROCKWOOL Denmark SailGP team we will help raise awareness around ocean health challenges in an effort to accelerate solutions to protect it.

Diverse and Inclusive Culture

We want all our people to feel valued respected included and heard. We employ 79 different nationalities worldwide and are committed to providing equal opportunities to all employees promote diversity and work against all forms of discrimination among ROCKWOOL employees.

At ROCKWOOL you will experience a friendly team environment. Our culture is very important to fact we refer to our culture as The ROCKWOOL Way. This is the foundation in which we operate and is based upon our values of ambition responsibility integrity and efficiency.