Job Title: Attendance/PEIMS Assistant Exemption Status/Test: Nonexempt

Reports to: Principal/District PEIMS Coordinator Date Revised:

Dept./School: Assigned Campus

Primary Purpose:

Maintain accurate attendance records for the campus. Under close supervision perform data entry including attendance Public Education Information Management System (PEIMS) data and for Purchase Orders within the campus assigned.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use software to develop spreadsheets and databases and do word processing

Proficient in keyboarding 10-key numerical data entry and file maintenance

Ability to meet established deadlines

Experience:

3 years data entry experience

Major Responsibilities and Duties:

Records and Reports

1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
2. Maintain student records and process requests for student information and transcripts. Process new student records including requesting transcripts and records from other schools.
3. Assist parents students and faculty with questions regarding student attendance.
4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
5. Compile maintain file and distribute all reports records and other documents as required following established procedures.

Accounting and Inventory

1. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
2. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive store and issue supplies and equipment.
3. Maintain inventory of fixed assets equipment and supplies.

Other

1. Assist in campus office as needed.
2. Maintain confidentiality.
3. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress