Management Support Officer

About Zinfra:

Zinfra is a leading partner in the design build operation and maintenance of Australias energy and utilities infrastructure. Deliveringover$1B portfolio annuallythe work we do is essential to bringing energy to our communities safely and reliably while powering the nations energy transition. With a diverse workforce of more than 2300 we expertly deliver our services across Australia.

About the role:

Were seeking a new Management Support Officer who will provide highquality operational and administrative support to the General Manager of Zinfra Projects & Infrastructure (ZPI) and the Zinfra Projects Leadership Team enabling effective governance communication and daytoday operations. The role coordinates depot management activities supports multiple committees and manages diaries onboarding travel catering and site logistics. It owns ZPI internal communications channels including newsletters and recognition programs ensuring consistent timely and engaging messaging. Operating in a fastpaced operational environment the position requires sound judgement discretion and the ability to manage competing priorities independently while supporting safe efficient and wellgoverned business outcomes.

We support flexible ways of working. This role may be undertaken fulltime on a compressed week or through compressed hours aligned with school hours subject to operational requirements.

Your responsibilities will include:

• Providing highquality operational and administrative support to the General Manager ZPI and the ZPI Leadership Team enabling effective prioritisation communication and decisionmaking.
• Managing diaries deadlines correspondence and followups independently anticipating leadership needs and maintaining efficient executive workflows.
• Handling sensitive and confidential information with discretion professionalism and sound judgement across executive HR and recognitionrelated matters.
• Coordinating endtoend governance and meeting processes including scheduling agenda preparation meeting materials accurate minutetaking and action tracking.
• Maintaining governance registers and driving action followup ensuring decisions and obligations are progressed in line with compliance expectations.
• Supporting depot and operational environments by coordinating facilities access visitors contractors PPE requirements and basic site administration.
• Coordinating onboarding travel events and logistics including system access inductions corporate travel bookings catering and leadership forums.
• Managing internal communications and engagement activities including newsletters stakeholder content coordination and internal recognition and award programs.
• Administering systems financial processes and continuous improvement activities including Microsoft 365 collaboration SAP transactions credit card reconciliation document control and process optimisation initiatives.

About you:

To be selected for interview your resume should demonstrate:

Proven experience providing highquality administrative and operational support within a fastpaced operationally focused environment combined with strong judgement discretion and the ability to manage competing priorities independently while supporting senior leaders and effective governance outcomes.

Your resume should clearly demonstrate:

• Experience supporting senior leaders or leadership teams including independent diary management correspondence handling and proactive followup in highpressure environments
• Endtoend coordination of meetings and committees including agenda preparation logistics accurate minutetaking and action tracking
• Experience supporting operational depot or fieldbased environments including facilities coordination visitor access contractor engagement and PPE or site requirements
• Demonstrated capability in coordinating onboarding corporate travel events and logistics in line with organisational policies and approval processes
• Strong working knowledge of Microsoft 365 tools (Outlook Teams SharePoint Canva Sway) with exposure to SAP financial processes considered beneficial

Why you should work for us

What we do matters. Delivering safe and reliable energy makes a difference to peoples lives across our country every single day. We are proud to keep Australia connected while preparing the nation for a renewable people are our energy source. We offer meaningful benefits and rewards including being a certified family-friendlyworkplace flexiblework arrangements various leave benefits career developmentpathways awellbeing program and more.

WeknowZinfra isa great placeto belongbutdontjust take our word for it;hear our team members share what working atZinfra means to them.

We champion and value diversity in life and work experiences as we know everyonebenefitsfrom broader diversity of thoughts in our problem solving decision making and ability to encourage applications from everyone including First Nations people veteranspeople living with a disabilityand members of the LGBTIQA you need adjustments during the recruitment process please let us know.

Recruitment Process

During our recruitment process youmaybe requiredto undertakepre-employment checks including pre-employment medical reference checks and a national police check.

Notice to Third Parties:Zinfradoes not accept unsolicited resumes (or liability associated with fees or costs) from recruitment agencies search firms or third parties. Interested candidates are welcome tosubmittheir application independently.

Any questions Reach out! /