Accounts Payable Coordinator

Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports.

Roles and Responsibilities

• Performs the Inventory invoice matching.
• Performs the MRO (maintenance repair operations) invoice matching.
• Has knowledge of commonly used accounting/accounts payable concepts practices and procedures.
• Relies on instructions and pre-established guidelines to perform the functions of the job.

Other Responsibilities

• Retrieves sorts daily mail (MRO inventory) and date stamps.
• Matches invoices to POs; receipts.
• Adheres to tolerance levels on invoices per company policy.
• Researches and resolves 3 way match related issues on PO invoices.
• Communicates timely with Procurement personnel for problem resolution enabling PO invoice payments within discount due dates.
• Maintains month-end Payables Balances for accruals and analyzes RNV data.
• Distributes invoices for proper approval.
• Ensures proper approvers and $ limits on invoices.
• Applies vendor; account numbers on standard invoices.
• Reviews ensures proper pay limits are not exceeded as defined in approved; ADEs ACEs.
• Projects Vouchers and posts disbursements and files daily batches.
• Ensures the optimization of available vendor discounts thru timely payments.
• Makes copies of all CIP (Construction in Progress) invoices for detailed build up of Capital Projects (ACE) ; organizes invoices at month end.
• Researches and resolves accounts payable related issues.
• Reviews invoices for sales; use tax issues.
• Covers receptionist duties as needed.
• Works under minimum supervision and notifies Supervisor of unresolved issues.
• Cross-trained for back-up of other Accounts Payable personnel as needed.
• Maintains positive relationship with vendors other departments co-workers.

Qualifications

• Previous accounts payable experience required minimum of one year.
• Computer skills including Excel Word Outlook.
• Organizational and general office skills filing mailing and faxing needed.
• Experience with JDE AS400 or Oracle is preferred.
• 10-Key calculator speed and accuracy is necessary.
• Excellent interpersonal skills and ability to effectively communicate well with others is helpful (contacts with vendors and others within company).

Education

• High School Diploma / GED.
• one to three years related experience and/or training.

Physical / Work Environment Requirements

• Routinely works at the computer in the office.
• Minimal standing.
• Walking required approximately 1/3 of the time.
• Sitting required approximately 2/3 of the time.
• Use of hands to handle approximately 2/3 of the time.
• Reaching with hands/arms approximately 1/3 of the time.
• Climbing balancing stooping kneeling or crawling minimal.

DISCLAIMER

All the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job-related instructions as requested by their supervisor subject to reasonable accommodation. This document does not crate an employment contract implied or otherwise other than at will employment relationship.