Reception & Office Administrator (Maternity Cover)

We are seeking a professional organised and reliable individual to provide temporary reception and office support cover in our London office. This is an excellent opportunity to join a dynamic fastpaced corporate environment delivering highquality frontofhouse and administrative support during a period of cover.

Reporting to the Operations Manager you will provide handson support across core operational and administrative functions working closely with the London team and wider practice groups. The primary focus of the role is to ensure the smooth daytoday running of the London office.

Key Responsibilities

Reception & FrontofHouse

• Manage the reception desk in a professional and welcoming manner
• Greet visitors manage signin procedures and direct guests appropriately
• Answer screen and route incoming telephone calls efficiently and courteously
• Maintain accurate visitor logs and reception records
• Ensure the reception area is kept tidy welcoming and professional at all times
• Act as the first point of contact for staff clients and external visitors

Administrative & Office Support

• Provide comprehensive administrative support to multiple departments as required
• Manage incoming and outgoing post couriers and deliveries
• Perform accurate data entry and maintain uptodate records
• Maintain organised filing systems and ensure proper records management
• Assist with scheduling diary coordination and meeting arrangements
• Prepare documents presentations and correspondence
• Support general office duties including printing photocopying and scanning
• Liaise professionally with internal stakeholders and external contacts
• Undertake ad hoc administrative tasks to support the wider team and office operations

Operational Support

• Support daytoday office operations to ensure continuity during the cover period
• Demonstrate awareness of office health safety and security procedures escalating issues appropriately

Qualifications :

Required

• Proven experience in a reception frontofhouse or office support role
• Strong administrative skills with experience supporting multiple stakeholders
• Excellent communication skills with a professional telephone manner
• Confident user of Microsoft Office and general systems (Outlook Calendars Word Excel PowerPoint; Copilot experience advantageous)
• Highly organised with strong timemanagement and prioritisation skills
• Ability to manage multiple tasks in a fastpaced environment
• Professional appearance demeanour and customerfocused approach
• Strong interpersonal skills and ability to build rapport quickly
• Reliable punctual and detailoriented

Preferred

• Experience working in a temporary or cover role
• Familiarity with diary management and scheduling tools
• Knowledge of standard office procedures protocols and best practices

Additional Information :

We welcome applications from individuals with disabilities. If you are an individual with a disability and would like to request a reasonable adjustment in relation to any of the above please email and include Applicant Adjustment within the subject line with your request and contact information.

This is a temporary position with an anticipated start date of 15 June running until the end of November 2026. The successful candidate will be required to work onsite.

Some of the Benefits We Have Include

J.S. Held understands all of our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our teams needs.

Generous Annual Leave Policy

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

By submitting your application you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection processing use and storage of your personal information as required and described therein.

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EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law.

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Remote Work :

No

Employment Type :

Full-time