Executive Assistant Transport APAC

Your key tasks and responsibilities will be:

Executive Support

Provide comprehensive administrative support to Transport India leadership including calendar management meeting coordination and inbox management

Prepare presentations briefing notes and reports

Manage confidential information with the highest level of integrity and discretion

Stakeholder Management & Communication

Act as a professional interface between internal and external stakeholders

Draft review and manage clear concise and professional correspondence

Coordinate follow-ups and track action items across meetings

Meetings & Leadership Coordination

Plan and coordinate Transport meetings workshops and review sessions

Prepare agendas supporting materials and minutes of meetings

Monitor timelines and ensure timely closure of agreed actions

Travel Events & Logistics

Arrange domestic and international travel including itineraries visas and logistics

Support organization of leadership offsites client meetings and business events

Process and track expense claims in line with Ramboll policies

Project & Business Support

Support Transport leadership on ad-hoc strategic initiatives and internal projects

Assist in coordination across business lines markets and regions

Contribute to improving administrative processes and ways of working

Qualifications :

Strong organisational and prioritisation skills

Excellent written and verbal communication abilities

High level of professionalism discretion and judgment

Proficiency in MS Office (Outlook Word Excel PowerPoint)

Ability to work independently in a fast-paced environment

Additional Information :

Welcome to our Transport division

Ramboll is a global transportation consultancy and we work on some of the biggest and most innovative infrastructure projects in the world. We are close to 3000 bright minds working within Transport worldwide creating practical sustainable and economic solutions for national transport authorities private contractors and municipalities alike

What we can offer you

• Commitment to your development
• Leaders guided by our Leadership Principles
• A culture that welcomes you as the unique person you are
• Inspiration from colleagues clients and projects
• The long-term thinking of a foundation-owned company

Work at the heart of sustainable change

Ramboll is a global architecture engineering and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So thats where we start and how we work. At Ramboll our core strength is our people and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh diverse and innovative perspectives. We respect embrace and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.

Ready to join us

Please submit your application. Be sure to include all relevant documents including your CV cover letter etc.

Thank you for taking the time to apply! We look forward to receiving your application.

Equality diversity and inclusion is at the heart of what we do

We believe in the strength of diversity and know that unique experiences and perspectives are vital for creating truly sustainable societies. Therefore we are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We welcome applications from candidates of all backgrounds and encourage you to contact our recruitment team to discuss any accommodations you need during the application process.

Remote Work :

No

Employment Type :

Full-time